Island School is looking for an enthusiastic and proactive Library Assistant to support the delivery of exceptional library services. The successful candidate will do more than manage resources; you will collaborate closely with educators, support our future-focused curriculum, and help create an inclusive environment where students thrive with happiness, confidence, and purpose.
Job Summary
Key Responsibilities and Requirements
To support the smooth running of the library in order to provide information
services and support across the school.
Main Accountabilities
- Help design and maintain the library web page(s)
- Research information from various sources to support teaching & learning
- Produce library publications to promote library programs, activities and resources (e.g. booklets, brochures, leaflets, forms, bookmarks, etc.)
- Prepare relevant library displays
- Handle loans and returns of library resources
- Administer reservation system of library resources
- Answer staff and student enquiries
- Monitor the use of AV equipment & ICT facilities
- Edit and maintain the library records and data
- Maintain the backup system
- Upload data to library system from internal & external sources
- Process new library resources (receiving, accessing, editing records)
- Process & assign keywords to A/V materials and electronic resources
- Maintain the regular supply of magazine & newspapers subscriptions
- Repair/discard old library resources as necessary
- Re-shelve books daily and maintain the tidiness of the library
- Conduct annual stock check of library resources, discard the outdated/damaged items
- Produce library statistics & present reports
- Prepare overdue reminders & bills for staffs and students
- Process the application of staff, students & parents. Input and update the records of library users.
- Managing and distribution of correspondence as necessary
- To perform other duties and assume accountabilities as apparent or as delegated, including mutually agreed upon objectives
Typical reporting relationship
Requirements
- Proven experience working in a school environment, library, or bookstore.
- Ability to critically appraise and evaluate library materials to maintain a balanced, up-to-date collection that meets both curricular and recreational needs.
- Strong, broad knowledge of both print (books) and digital/non-book media.
- Understanding of educational objectives, student abilities, and diverse reading needs.
- Exceptional interpersonal skills with a service-oriented mindset to support students, staff, and parents.
- A strong team player who can work seamlessly alongside educators and library colleagues to enhance the school community.
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.
For enquiries, please contact Hilary Hu @ 25247135 or Email:
[email protected]Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.
By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.
ESF is an Equal Opportunities Employer
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.
In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.
About Us
The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk
About The Team
At Island School we do something different. Our focus is on igniting a passion for learning in every student. Teaching students facts and figures is no longer enough for them to succeed once they enter higher education and the workforce. We encourage students to problem solve, question and think creatively with new concepts and ideas. Students are encouraged to become resourceful, adaptable and confident learners.
Our academic record is excellent with students going on to many of the foremost universities and colleges in the world. You will find details of the curriculum and qualifications on offer on our website. In the senior years students can choose to study IB Diploma, IB Careers and BTEC courses. Island School prepares students for these qualifications with a broad-based middle school curriculum including IGCSEs and a wide range of exciting options in our unique Futures curriculum. Our aim is to help students develop a passion for learning in a range of areas, whether it be law or robotics and coding or music production.
https://island.esf.edu.hk
