Department: Corporate & RORA Services - Ogier Global
Location: Hong Kong
Description
Under the supervision of the Cayman Islands Senior Management team, the successful candidate will supervise and lead a team that delivers a range of back-office administration and operational support to the Corporate Administration Team based in the Cayman Islands.
Key Responsibilities
Team Management:
- Supervise and provide guidance to the Cayman Operation Support Team, fostering a positive and productive work atmosphere.
- Delegate tasks and responsibilities to ensure efficient workflow and task completion.
- Provide support and management to ensure completeness of project work allocated to Cayman Operation Support Team.
Communication:
- Facilitate effective communication with the Cayman Team and other parties, e.g., the regulatory operations team, upon request.
Records Management:
- Maintain and manage accurate corporate records and documentation through the document management system, ensuring they are in line with standard processes.
- Review and oversee document management systems to streamline record-keeping processes.
- Conduct data analysis and prepare reports and statistics.
Compliance with Group Policies:
- Ensure compliance with Group policies, local regulations, and industry standards.
System Enhancement:
- Liaise with Operations team and IT support to resolve technical issues and enhance the functionality of the Viewpoint system and reporting.
Skills, Knowledge And Expertise
- Bachelor’s degree in any discipline
- At least 5 years’ relevant experience in administration or management roles, preferably within the corporate services or financial industry
- Good command of written and verbal English and Mandarin
- Willingness to attend meetings with the Cayman Team in the late evening and early morning
- Excellent communication and interpersonal abilities
- Strong organisational and multitasking skills, with attention to detail
- Ability to work independently and as part of a team in a fast-paced environment
- Committed and driven to achieving excellence for themselves and the team
- Proficient in MS Office (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage
