Pipe Movers, Inc.
Administrative Assistant Job Description
Job Title: Administrative Assistant
Reports to: Controller
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks and providing administrative support to senior staff.
Job Responsibilities
- Fill in as cashier/receptionist.
- Answer the phone, screen, direct calls, and take messages.
- Welcome and direct visitors and customers.
- Maintain physical and digital filing systems.
- Perform office tasks including organizing and maintaining records, data entry, and basic bookkeeping.
- Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data.
- Respond to and resolve administrative inquiries and questions.
- Prepare, edit, and proofread documents, reports, forms, and presentations.
- Assist with preparing agendas and schedules for meetings.
- Record and distribute minutes or other records for meetings.
- Maintain office supplies, keeping a detailed inventory, and replenishing when needed.
- Provide administrative support to staff across departments as needed.
- Assist with event planning and coordination.
- Run errands as requested.
- Perform other duties as assigned.
Education And Experience
- Must be 25 or older due to insurability requirements.
NOTE: The above statements are intended to describe the general nature of work performed by the Administrative Assistant position. These statements are not to be construed as an exhaustive list of all the responsibilities, tasks and skills required of an employee in this position.
PIPE MOVERS, INC. reserves the right to require that other tasks be performed when warranted (for example, by emergencies, changes in personnel or workload, corporate reorganization, or technical development). PIPE MOVERS, INC. also reserves the right to revise this job description.
Pipe Movers, Inc. is an equal opportunity employer.
