We are hiring an Executive Assistant for a solopreneur consulting/coaching company in the Professional Services industry. This is a Full-Time remote role for a US-based client. The role is focused on end-to-end practice operations, client communications, invoicing, CRM/project management, and nationwide workshop/event logistics with light marketing support. The ideal candidate is someone who is a proactive, detail-obsessed critical thinker, and a systems-driven professional capable of seamlessly managing business operations, client experiences, and national workshop marketing/logistics while anticipating the owner's needs.
Key Responsibilities
- Manage executive inbox and calendar; schedule and confirm meetings with clients and prospects
- Serve as primary point of contact for client communications and inquiries, ensuring timely, professional responses
- Maintain and update CRM/project management boards (monday.com) and ensure tasks, timelines, and follow-ups are accurate
- Create, send, and track invoices; record expenses and mileage; reconcile payments and follow up on overdue invoices (QuickBooks or similar)
- Plan and coordinate ~20 workshops/events annually, including venue sourcing, contracts, AV/catering, travel/lodging, and day-of run-of-show
- Manage attendee registrations, communications, and pre-/post-event materials; provide remote day-of support and troubleshooting
- Coordinate ordering, production, and shipment of training materials and supplies to event locations
- Produce light marketing and event collateral in Canva; support email announcements and reminders
- Prepare reports, dashboards, and simple KPIs related to pipeline, events, budgets, and operations
- Document SOPs, continuously improve processes, and proactively anticipate next steps and needs
Required Qualifications
- 3+ years of combined experience in executive assistance, operations, and/or event coordination within a professional services environment
- 2+ years experience handling basic invoicing, expense tracking, and client billing procedures.
- Proven track record managing calendars, client communications, and end-to-end logistics with minimal oversight
- Hands-on experience supporting workshops, seminars, or corporate events (venue/vendor coordination, timelines, materials)
- Exceptional written and verbal English communication; strong attention to detail and follow-through
- High ownership mindset with the ability to anticipate needs, make decisions, and solve problems proactively
Preferred Qualifications
- Experience in consulting/coaching, professional training, or similar client-facing environments
- Experience working in a blended role such as Executive Assistant, Operations Manager, Practice Manager, or Event Coordinator.
- Familiarity with invoice management and basic expense tracking (QuickBooks or similar)
- Basic design skills in Canva and exposure to email marketing or registration tools
Required Skills & Tools
- Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides)
- monday.com or similar CRM/project management platform
- QuickBooks or similar invoicing/expense tools
- Design & Content tools (Canva, LinkedIn, etc.)
Schedule & Pay
- Full-Time position; Monday–Friday, either 8:00am–5:00pm EST or 9:00am–6:00pm. EST
- Fully remote role for a US-based client
- Pay ranges from ZAR 19 000 - ZAR 25 000
- Includes training, growth potential, and the opportunity to develop long-term with the client
System Requirements
- Internet speed of at least 20 Mbps upload and download
- Computer with a 2.4 GHz processor or higher
- 8 GB of RAM or higher
- Windows 10 or newer, or Mac OS X 10.10 or newer
- HD 720p webcam
- Headset with microphone
Benefits
- Competitive pay rates
- Consistent hours and predictable workload
- Fully remote work with long-term potential
- Direct collaboration with the Founder/Coach, making a real impact
- Supportive and inclusive work environment
- Opportunity to grow alongside a national workshop program and consulting practice
If you are a solutions-oriented executor who thrives in autonomy, possesses a high sense of urgency, and wants to act as a true strategic right hand rather than a traditional paper-pusher, we want to hear from you. Apply today to help shape and scale our growing practice!
