Company Description
kuubiik is a global consulting company headquartered in Singapore, operating in over 150 countries. We specialize in providing outsourcing and project-based solutions across various business functions. Our diverse team includes professionals from Asia, Europe, and the Americas, and we have earned the trust of world-renowned brands like Google, TikTok, HP, and more. Offering flexible staffing models, kuubiik delivers hourly outsourcing and part-time or full-time support tailored to meet the needs of modern businesses.
Client Location: Singapore
Timezone: SGT
Working Schedule: 9 am - 6 pm, Monday to Friday
Client Industry: Nails Studio
Role Type: Full-time, Contract
Contract Duration: 1-year, renewable
Monthly Salary: USD 400
Role Overview
One of our clients is looking for a versatile and highly organized Virtual Assistant to manage our back-end operations and digital platforms. You will be the "engine room" of the business—ensuring our logistics, financial records, and social media channels are updated and accurate every day.
Key Responsibilities
E-Commerce & Platform Admin
- Store Management: Upload and maintain product listings on Shopify and TikTok Shop (pricing, SKUs, categories, and shipping rates).
- Order Fulfillment: Monitor and process local and international orders to ensure they are sent out on time.
- Social Media Operations: Operate and post content across TikTok, Instagram, and Facebook.
- Digital Maintenance: Manage shared drives, company emails, passwords, and system access.
Financial & Document Admin
- Bookkeeping: Record, file, and reconcile all business expenses and transactions.
- Reconciliation: Match monthly bank statements against Shopify and TikTok sales data.
- Documentation: Prepare and organize invoices, receipts, contracts, NDAs, and basic employment documents.
Logistics & Inventory Coordination
- Liaison: Communicate with logistics partners, factories, and service providers.
- Inventory Audit: Ensure warehouse records (Airpak) align with our system records and verify that charges are accurate.
Content & Media Support
- Video Edits: Perform basic video editing for social media clips (TikTok/Reels).
- Basic Design: Use Canva or Adobe Illustrator to update simple design variations, receipts, posters, or PDF documents.
Must-Have Requirements
- Software: Preferably knowledgeable in Canva and Adobe Illustrator (a good plus)
- Social Media: Proficient in operating TikTok, Instagram, and Facebook for business.
- Editing: Ability to do clean, simple video edits for social platforms.
- Organization: Must be extremely detail-oriented with data entry and financial reconciliation.
- Communication: Strong English communication skills for coordinating with external partners.
