Project Coordinator

Job Decriptions

• Support the Project Manager in gathering equipment, resources and information to implement upcoming projects
• Act as the point of contact and communicate project status to all participants
• Help to prepare budgets
• Maintain budgets by monitoring expenses and implementing cost-saving measures
• Maintain work schedules
• Create a project management calendar for fulfilling each goal and objective
• Monitor the daily progress of projects
• Determine project changes
• Provide detailed updates to project managers or other stakeholders
• Ensure stakeholder views are managed towards the best solution
• Develop project strategies
• Organise and participate in shareholder meetings
• Prepare necessary presentation materials for meetings
• Participate in project design meetings and propose improvements if necessary

• Communicate with clients to identify and define project requirements, scope and objectives
• Ensure the clients’ needs are met as the project evolves
• When any important decisions or action items are made during the meeting, the Project Coordinator need to follow up on these with the necessary parties who are assigned these responsibilities
• Coordinate all team members to keep workflow on track
• Ensure all deadlines for certain projects are met
• Assess project risks and issues and provide solutions where applicable
• Providing administrative support as needed
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
• Perform billing and bookkeeping tasks
• Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Oversee project procurement management
• Ensure resources and equipment are always available
• Ensure standards and requirements are met through conducting quality assurance test