At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.
Job Overview
Coordinates and performs administrative tasks for physical moves of people and equipment within an organization.
Job Requirements
Job Description
Facilities Coordination
- Coordinate day-to-day facilities operations including maintenance requests, repairs, and service activities.
- Assist in scheduling preventive maintenance for building systems, equipment, and infrastructure.
- Track and follow up on facility-related issues to ensure timely resolution.
- Support space planning, layout coordination, and office arrangements.
Vendor & Service Management
- Coordinate with vendors, contractors, and service providers (e.g., cleaning, landscaping, security, maintenance).
- Raise purchase orders (POs), track invoices, and ensure timely payment processing.
- Maintain vendor records, contracts, licenses, and performance documentation.
- Ensure vendors comply with safety regulations, site policies, and contractual terms.
Administrative Support
- Maintain accurate records of maintenance logs, service reports, contracts, compliance documents, and asset inventories.
- Prepare and compile monthly facilities reports for management, finance, and corporate teams.
- Assist in budget tracking, cost control, and expense reconciliation.
- Manage documentation for audits, inspections, and compliance requirements.
Compliance & Safety Support
- Support compliance with local regulations (including Bomba where applicable) and international standards.
- Assist in maintaining records related to safety programs such as:
- First Aid and emergency response
- Hazardous materials (Hazmat)
- Lock-out/Tag-out (LOTO)
- Safety Data Sheets (SDS)
- Coordinate facilities inspections, safety audits, and corrective action tracking.
- Support disaster recovery planning documentation and readiness activities.
Facilities & Infrastructure Support
- Assist in monitoring HVAC, lighting, utilities, and communication systems.
- Coordinate minor renovation, repair, and installation works.
- Support project documentation for facility upgrades, moves, and expansions.
Communication & Liaison
- Act as a point of contact between employees, facilities team, and external vendors.
- Coordinate with internal stakeholders across departments regarding facility-related needs.
- Liaise with building management, landlords, and relevant authorities when required.
Qualifications & Requirements
- Diploma or Degree in Facilities Management, Business Administration, Engineering, or related field.
- 2–5 years of experience in facilities coordination, administration, or office operations.
- Basic knowledge of facilities systems (HVAC, maintenance processes, utilities).
- Familiarity with safety and regulatory requirements (e.g., OSHA, local authority standards).
- Proficiency in MS Office (Excel, Word, PowerPoint); experience with CMMS or facilities systems is an advantage.
What Your Background Should Look Like
Generally requires Bachelors degree in appropriate field or local equivalent with a minimum of 3 years of progressively responsible professional level experience
Competencies
Values: Integrity, Accountability, Inclusion, Innovation, Teamwork
