Job Summary
Skud Technical is looking for a Personal Assistant to CEO to provide direct administrative, coordination, and follow-up support to the CEO.
This role involves scheduling, reminders, document tracking, communication, meeting coordination, task follow-ups, and supporting daily execution matters. It is suitable for someone highly organised, discreet, proactive, and able to keep matters moving without constant supervision.
Key Responsibilities
- Manage the CEO’s schedule, appointments, meetings, reminders, and daily priorities
- Follow up with internal team members on pending tasks, updates, submissions, and deadlines
- Coordinate meetings, prepare simple agendas, and track action items after discussions
- Handle emails, messages, documents, and correspondence as required
- Maintain organised records, files, notes, and follow-up trackers
- Support travel arrangements, bookings, logistics, and meeting preparation
- Coordinate with HR, accounts, project, business development, and operations teams when required
- Assist with confidential documents and sensitive company matters professionally
- Prepare simple reports, summaries, lists, and updates for management review
- Help the CEO track business priorities, pending decisions, and daily execution matters
- Support coordination with external parties, suppliers, clients, and business contacts when required
- Ensure important matters are followed up properly and not left pending
What We’re Looking For
- Malaysian citizen
- Diploma or Degree in Business Administration, Management, Secretarial Studies, or related field
- 2–5 years of experience as a Personal Assistant, Executive Assistant, Office Administrator, or coordination role
- Strong follow-up, organisation, and time management skills
- Able to communicate clearly with internal teams, clients, suppliers, and external parties
- Comfortable using Microsoft Office, Google Workspace, email, calendar, WhatsApp, and basic digital tools
- Able to handle confidential information with professionalism and discretion
- Proactive, reliable, detail-oriented, and able to work independently
- Able to manage multiple tasks and changing priorities
- Good written and spoken English and Bahasa Malaysia
Preferred Experience
- Experience supporting business owners, directors, CEOs, or senior management
- Experience in an engineering, construction, service, or project-based company
- Comfortable preparing trackers, follow-up lists, meeting notes, and simple reports
- Able to work in a fast-moving environment with changing priorities
