The Assistant Facilities Manager must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.
Responsible for site facilities operation.
Establish Building Employment services Operational procedures and roll out for site staff
Responsible for delivery of services in accordance with Client Management SLA
Ensure compliance with all governmental regulations
To ensure providing comprehensive process management with a focus on continuous improvement and enhancing CPI/KPI deliverable with the application of Best Practices and drive standardization across functional.
Ensure develop and deliver CCR and DPOR list as per agreed datelines.
Initiative strategies to reduce the building operation repair cost and improvement plan for further cost reduction.
Able to manage and run the operation within the allocated budget.
Manage all in house/contract vendors to carry out the job as per SLA.
Initiate and maintain Preventive Management Program
Responsible on the follow up BAC/AR closure as per SLA Operation improvement. (To manage day to day operation and issues arise)
Execute minor projects and coordinating with contractors/vendors.
Client/Stakeholder Management
Manage the key client team representatives effectively to ensure that expected service levels are achieved
Build strong working relationships with key client representatives .
Coordinate with stakeholders to ensure smooth delivery of programs and procedures
Procurement & Vendor Management
Review the service practices of in house/contractors to deliver quality work practices and documentation .
Risk Management
Protect the health and safety of staff and others.
Ensure compliance with JLL programs and audit programs
Site Operations
Plan and take responsibility for smooth operations of all Civil works pertaining to the facility
24/7 emergency call support and site attendance is required
Manage building scope and projects to ensure the quality and deliverables within the stipulated time
Develop and implement innovation programs and processes that reduce costs, increase productivity and savings .
Achieve Key Performance Indicators and Service Level Agreement targets
Emergency Call Out
Stand by 24*7 for all emergency call outs prepare incident reports
Coordinate appropriate action for rectification including preliminary analysis of fault.
Education and experience
Min. bachelor’s degree in engineering, facilities management /or 5 years’ experience in facilities, property management, hospitality or related field.
Experience working in building management will be an added advantage
Excellence management and organizational skills, and good at meeting deadlines.
