Roles & Responsibilities Qualifications & Competence
Functions / Day to day activities:
- BOQ Review and Initial Procurement Steps
Review the Bill of Quantity (BOQ) for each project.
Sort items based on categories (A,B,C Categories)
Send the sorted BOQ/ MR to the store incharge.
Get confirmation of stock availability from the store.
If items are not in stock, collect PR (Purchase Request) from the store.
Prepare enquiry list and proceed with vendor sourcing.
- Vendor Enquiry and Offer Collection
Send enquiry emails to a minimum of 3 vendors for each item.
Follow up and collect offers within the required time frame.
Ensure offers include all necessary commercial and technical details.
- Tabulation Sheet Preparation
Prepare a comparative statement (tabulation sheet) comparing all received offers.
Highlight the most suitable vendor considering price, lead time, and compliance.
- Purchase Order Coordination
Submit the tabulation sheet to the procurement head for review.
Coordinate with the head for PO (Purchase Order) finalization.
Ensure PO is released and acknowledged by the vendor.
Track vendor deliveries and maintain an updated delivery log.
Follow up regularly with vendors to ensure on-time delivery.
Coordinate with the store for material in warding and documentation.
Update The BOQ With The Following Details
PO Number, PO Date, Unit Price, Total Price, Vendor Details, Delivery Date, Transportation Cost
Ensure updates are done daily to reflect the latest status.
- Vendor Development and Market Research
Identify potential vendors for regularly purchased items.
Explore the market for new product alternatives and cost-saving solutions.
Share findings with the procurement team and management.
- General Procurement Support
Assist in negotiation, documentation, and internal communication.
Coordinate with accounts for payment follow-ups and clarifications.
Maintain a master purchase tracker for each project.
Prepare reports as needed (monthly procurement status, vendor performance, etc.).
- B. Tech in Mechanical/ Electrical / Civil Engineering
- 0–2 years of experience in procurement, supply chain, or a related field
- Freshers with a relevant academic background (Mechanical / Electrical / Industrial Engineering or Supply Chain) and certifications in procurement or logistics are encouraged to apply
- Exposure to production supervision or shop-floor coordination will be considered an added advantage
- Basic understanding of vendor management, purchase processes, and inventory control preferred
- Familiarity with ERP systems (e.g., Zoho, SAP) is a plus
