Job Description
The Junior HR Data Administrator supports the HR function by maintaining accurate employee data, assisting in HR systems administration, and ensuring data integrity across all HR platforms. This role plays a critical part in supporting HR operations through timely data entry, reporting, and documentation management.
This position is offered on a 6-month fixed-term contractual basis, with continuation subject to performance and business needs.
Key Responsibilities
- Assist in data entry, validation, and maintenance of employee records in HR systems (e.g., HRIS, payroll systems)
- Ensure accuracy and integrity of HR data, including new hires, transfers, promotions, and terminations
- Maintain and update employee files and documentation in compliance with company policies
- Perform data audits and clean-up exercises to ensure consistency across systems
- Support HR team in ad hoc administrative tasks and projects
- Ensure compliance with data privacy and confidentiality standards
Requirements
- Diploma or Degree in Human Resources, Business Administration, or related field
- 1–2 years of experience in HR administration or data management (fresh graduates are encouraged to apply)
- 6 months contractual employment
- Basic knowledge of HR processes and HRIS systems is an advantage
- Proficient in Microsoft Excel (e.g., data entry, basic formulas, pivot tables preferred)
- Strong attention to detail and accuracy
- Good organizational and time management skills
- Ability to handle confidential information with integrity
