JOB PURPOSE
To ensure accurate, timely, and compliant processing of invoices and payments while maintaining strong vendor relationships, effective controls, and efficient cashflow management.
KEY ACCOUNTABILITIES
1. Invoice & Payment Processing
- Verify accuracy of supplier invoices, purchase orders, and goods received notes before posting.
- Process invoices into the accounting system in a timely manner.
- Prepare weekly/monthly payment proposals and ensure payments are made according to agreed credit terms.
- Ensure staff claims are reviewed, validated, and reimbursed in accordance with company policies.
2. Vendor Management
- Serve as the first point of contact for vendor queries on payments, statements, and invoice discrepancies.
- Reconcile vendor statements to ensure completeness and accuracy of outstanding balances.
- Maintain up-to-date vendor records and banking details.
3. Compliance & Control
- Ensure all invoices comply with tax, regulatory, and internal control requirements.
- Assist with internal and external audits by providing required documentation.
- Monitor adherence to financial policies and recommend improvements for process efficiency.
4. Reconciliation & Reporting
- Perform monthly accounts payable aging analysis and follow up on long-outstanding items.
- Prepare AP-related reports for management review.
- Support month-end closing activities, including accrual preparation.
5. Continuous Improvement
- Participate in system enhancement projects and digitalisation initiatives.
- Recommend improvements to streamline AP processes and strengthen internal controls.
QUALIFICATION
Degree in Accounting or any related field
