🚀 Executive Assistant – AF Malaysia
We’re looking for a proactive, detail-oriented, and highly organized
Executive Assistant to support our COO and ensure the smooth running of daily operations. This role is perfect for someone who thrives in a fast-paced environment, has excellent communication skills, and knows how to anticipate needs before they arise
🌟 What You’ll Be Doing
As an Executive Assistant, you’ll be the right hand to the COO, helping manage priorities, communication, and logistics. Your responsibilities will include:
- Calendar Management – Keep the COO’s schedule running smoothly and conflict-free.
- Meeting Coordination – Arrange and confirm internal and external meetings.
- Travel Management – Organize travel arrangements (flights, hotels) and prepare clear itineraries.
- Expense Management – Track, collect, and submit receipts on time.
- Email & Communication Support – Manage the COO’s inbox and serve as the first point of response when needed.
- Document & Signature Handling – Organize, circulate, and track key documents.
- Meeting Summaries – Prepare concise weekly updates of key meetings.
- Quarterly & Team Coordination – Support quarterly meetings with country leads.
- Lease & Landlord Liaison – Monitor lease renewals and coordinate with landlords when needed.
- Special Touches – Keep track of team birthdays and anniversaries to ensure celebrations never go unnoticed.
🎯 What We’re Looking For
- Strong organizational and multitasking skills.
- Excellent written and verbal communication.
- High level of professionalism, discretion, and attention to details.
- Experience supporting senior executives (preferred).Tech-savvy with tools like calendars, expense management platforms, and travel booking systems.
- Salary range for this role would be RM3,000 to RM3,300.
