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The Procurement Associate will support the procurement team in acquiring goods and services needed for the organization to operate efficiently. He/She will maintain a smooth and cost-effective procurement process, contributing to the overall success of the organization
Responsibilities:
Ensure the accurate and real-time execution of tasks related to the process/es they are responsible for, including the recording of information and report generation in the designated forms and platforms (e.g. SAP)
Integrate with other parties/ functions whose processes are interfaced with their processes (to enable alignment, efficient flow of the process, and effective implementation of controls)
Purchasing Info Record
Input the negotiated and agreed-upon terms into the SAP system to create the Purchasing Info Record
Ensure the accuracy of data entered, including material specifications, pricing details, tax code and supplier information
Regularly update the Purchasing Info Record to reflect any changes in supplier details, pricing, or other relevant information
Requisitioning
Assist in sourcing activities in Ivalua such as Request for Quotations (RFQs)
Consolidate additional specifications in the text field in SAP
Participate in the evaluation of bids/ proposals from vendors
Awards supplier
Procurement
Update the Purchase Requisition with the awarded supplier in SAP
Generate and process purchase orders based on approved requisitions
Revise the purchase order (PO) in case of rejection, enabling the initiation of the PO approval process once again within SAP
Requests approval for a reconsideration if the delivered materials fail to meet the QA inspection criteria
Supplier Evaluation & Performance Monitoring
Conduct evaluations based on the established criteria on a scheduled basis
Assign scores or ratings to suppliers based on their performance against the defined criteria.
Utilize SAP reporting tools to generate supplier evaluation reports
Analyze evaluation results and provide recommendations for improvements or changes in the supplier base
Communicate evaluation results to vendors and inform the relevant stakeholders
Inbound Delivery
Creates Inbound Delivery for all items for pick up in SAP (if applicable)
