Job Title
Purchasing & Travel Coordinator and Invoicing Support
Reporting Line
Operational direct reporting to Backoffice Management
Primary Responsibilities
To ensure the structured execution of our internal travel, procurement and invoicing processes, we are seeking an experienced professional to join our organization at the earliest possible date
Specific Responsibilities
- Travel management:
- Independent planning, coordination, and booking of national and international business travels
- Execution of travel bookings exclusively in German language (mandatory due to internal communication requirements)
- Simultaneous handling of multiple professional travel platforms and booking systems
- Preparation, verification, and follow-up of travel expense reports in German language (mandatory due to internal communication requirements)
- Clarification of complex and potentially long-outstanding expense-related matters
- Procurement:
- Operational support within the procurement function
- Collection, comparison, and structured evaluation of supplier offer
- Communication and negotiation with external service providers and vendors
- Coordinate with sales, finance, and operations teams to integrate relevant changes or updates.
- Generate reports and data analyses as needed to support decision-making.
- Maintenance, administration, and quality assurance of all relevant master data within the Oracle system
- Assumption of additional administrative and organizational duties as required
- Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.
- Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
- Invoicing:
- Creation of invoices for lab services
