Job Description
We are seeking a highly organized, detail-oriented, and proactive Business Development Assistant to support our growth, sales operations, and client engagement efforts. The ideal candidate has a strong background in proposal and contract preparation, CRM management (especially HubSpot), and administrative support for Business Development and Operations teams. This role requires excellent communication skills, strong time-management abilities, and the capacity to stay organized while handling urgent tasks and shifting priorities..
Key Responsibilities
Proposal & Contract Support
- Draft, revise, and finalize client proposals,
- Assist in preparing and processing contracts, MSAs, SOWs, NDAs, and renewal agreements.
- Maintain and update proposal templates for accuracy and brand consistency.
- Track proposal and contract status, ensuring timely follow-ups and internal routing.
Email, Calendar & Communication Management
- Manage and organize the shared sales support team’s email inbox, ensuring timely responses and proper prioritization of urgent requests.
- Flag urgent emails, requests, or tasks and ensure they are escalated or addressed promptly.
Business Development Administration
- Assist with managing the sales pipeline, tracking deal stages, and updating CRM records.
- Conduct research on prospects, industries, and competitors to support outreach and business opportunities.
- Organize files, documents, trackers, and BD resources for easy access and accurate version control.
HubSpot CRM Management
- Update, clean, and maintain accurate CRM data for leads, companies, deals, and activities.
- Ensure all BD and Operations activities are fully logged and tracked in HubSpot.
Supports other ad-hoc responsibilities as required, ensuring flexibility and reliability in handling additional tasks
Qualifications
- 1–3+ years experience in Business Development support, Sales Operations, Executive Assistance, or Administrative Support.
- Proven experience in proposal writing, contract preparation, or documentation support.
- Proficient in HubSpot CRM data entry and administrative tasks
- Strong organizational skills with the ability to prioritize urgent tasks and manage multiple deadlines.
- Excellent email management, communication, and professional writing skills.
- Fast learner with the ability to quickly adapt to tools, processes, and shifting priorities.
- Extremely keen to detail, with strong accuracy in documentation, reporting, and data entry.
- Proficient with Google Workspace / MS Office (Docs, Sheets, Slides).
- High level of professionalism, discretion, and reliability
Additional Information
- Homebased, with required monthly onsite meetings
- Must be amenable to work on night shift arrangement
