Role Overview
We are seeking a high-performing Executive Assistant to provide direct, day-to-day support to the Chief Operating Officer (COO). This role is critical to the productivity and effectiveness of senior leadership and involves a broad range of administrative, operational, and project-based responsibilities.
As the Executive Assistant, you will manage complex schedules, coordinate travel and meetings, support content creation and presentations, and ensure seamless follow-through on priorities and initiatives. You are exceptionally detail-oriented, proactive, and able to anticipate needs before they are articulated. You bring structure to ambiguity, operate with urgency, and handle sensitive information with absolute discretion in a fast-paced, fully remote environment.
This role requires someone who can independently manage tasks and projects from conception through completion while maintaining strong communication with executives and cross-functional stakeholders.
Key Responsibilities
- Coordinate internal and external meetings for the COO and other senior leaders, including small and large group meetings across the organization
- Manage complex scheduling, calendars, and logistics across time zones
- Prepare executives for meetings through agenda creation, speaker coordination, briefing materials, and follow-up notes
- Support content development by translating memos and conceptual ideas into slides, visuals, outlines, and other clear, digestible formats
- Plan and manage travel and offsites, balancing cost, time, and overall effectiveness
- Communicate effectively on behalf of the COO with key leaders, partners, and employees
- Manage the flow of information to ensure executive priorities and objectives are met
- Own and execute projects and tasks on behalf of the COO as needed
What We’re Looking For
- 5+ years of experience as an Executive Assistant, ideally supporting senior leaders in a technology or high-growth company
- Highly proactive, self-starting, and able to operate effectively with minimal supervision
- Strong sense of ownership and deep care for the success of the executive and the organization
- Exceptional organizational skills, attention to detail, and project management capabilities
- Excellent written and verbal communication skills
- Technical fluency with modern productivity tools such as Slack, Notion, Google Workspace, and similar platforms
- Proven ability to build strong relationships and collaborate effectively in a fully remote environment
- Calm under pressure with a positive, solutions-oriented mindset
