Description
General Duties and Responsibilities
- Applies Mandarin skills (reading, writing, speaking) and accounting skills in analyzing and processing high volume of transactions for China and Taiwan entities
- Understand policies, implements SOPs and prescribed internal controls throughout the accounting process to ensure that only valid transactions are processed and recorded.
- Check e-mails regularly to ensure that all communications are given proper and prompt attention.
- Communicate with colleagues to request for additional information, to encourage compliance with policies, to inform of additional requirements, and/or to resolve issues.
- Perform other relevant activities (manual and system / country-specific) as may be required from time to time.
- Prepare schedules and analyses as required by immediate supervisor.
- Maintain complete and orderly files of documents processed – both hard and
electronic copies, as may be applicable.
- Complete month-end closing activities and reports following the close calendar in support of US consolidation.
- Develop expertise in handling the accounting process matters over time.
The Incumbent May Be Assigned To Perform a Reasonable Combination Of One Or More Of The Processes Covered By The Full Accounts Payable Cycle As Detailed Below
Accounts Payable
- Understand the Company’s procure to pay process flow including approval
requirements and controls.
- Monitor documents received for processing to ensure completeness and timely processing within the agreed timeline.
- Review all types of invoices and payment requests in detail to ensure that these are duly approved and represent valid/reasonable business expenses.
- Perform applicable analysis in determining recurring invoices, accuracy of calculations, unusual types of expenses, unusually high billed amount, and whether or not in compliance with existing policies.
- Enter reviewed invoices in Ariba and Oracle and correctly journalize transactions.
- If applicable, initiate manual payments in online banking facilities or prepares payment request templates.
- Respond to payment status follow ups as needed.
Accruals and Month-end Close
- Support the preparation of accrual information at each month-end close.
- Prepare month-end closing reports and reconciliations.
- Support tax related reporting monthly/quarterly/annually.
Employee Expense Audit
- Understand the Company policy applicable to travel and expense reimbursements and implements the same in the course of audits.
- Responsible for auditing employee expense reports within the automated tool and ensuring valid and accurate claims are processed.
- Communicate effectively with employees for policy compliance requirements.
- Perform the audit timely and within the agreed schedule.
- Analyze and handle exceptions, or escalate exceptions whenever necessary.
- Respond to employee training needs as well as status follow ups as needed.
