Project Scheduling & Site Coordinator

**PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING***

Job Title: Project Scheduling & Site Coordinator

Rate: Php 238.09 per hour

Work Type:

• Remote/WFH
• Full-time

Working Hours: 8 -5 PM US Hours

Start Date: TBD

JOB OVERVIEW:

The Project Scheduling & Site Coordinator supports project teams by confirming site availability and ensuring schedules are accurate and reliable. This role serves as a key point of contact between internal teams and customer site stakeholders, conducting outreach through calls, emails, and follow-ups to secure scheduling commitments.

The coordinator tracks progress, updates project systems, escalates delays or non-responsiveness, and maintains detailed records and reports. Success in this role requires strong communication skills, persistence, attention to detail, and the ability to effectively manage multiple follow-ups to keep projects on track.

JOB ROLE & RESPONSIBILITIES:

Key Functions:

• Scheduling Coordination: Support alignment of project schedules with site availability
• Stakeholder Communication: Act as a liaison between internal teams and customer site contacts
• Execution Support: Drive timely confirmation of schedules through persistent follow-up
• Tracking & Escalation: Monitor responses and escalate risks impacting project timelines
• Documentation & Reporting: Maintain accurate scheduling records and status updates

Areas of Responsibility

• Work with project teams to understand scheduling requirements and project timelines
• Engage customer contacts and site decision-makers to:
• Confirm site availability
• Secure schedule commitments
• Conduct outreach via email, phone, and follow-up communications to ensure timely responses
• Utilize contact lists to manage and track outreach activity and status
• Update project management tools and systems with current scheduling information
• Identify and escalate issues such as:

Lack of responsiveness

Scheduling conflicts

Risks to project timelines

• Maintain detailed and organized project documentation, including:

Communication logs

Status updates

Site confirmation records

• Support recurring reporting needs for project managers and stakeholders

Expected Outcomes

• Timely confirmation of site schedules with a high level of accuracy
• Improved reliability of project schedules and milestone adherence
• Reduced delays caused by unconfirmed or unavailable sites
• Clear visibility into scheduling status, risks, and follow-up actions
• Consistent and professional communication with customer stakeholders

JOB REQUIREMENTS:

Required Qualifications / Experience

• 1–3 years of experience in a coordination, administrative, customer service, or project support role
• Experience handling high volumes of communication (calls, emails, follow-ups)
• Familiarity with basic project tracking tools or CRM systems preferred

Competencies / Skills

• Communication Skills: Clear and professional verbal and written communication
• Persistence & Follow-Through: Demonstrates tenacity in obtaining responses and confirmations
• Negotiation & Influence: Ability to encourage timely commitments from stakeholders
• Organization & Attention to Detail: Maintains accurate tracking and documentation
• Time Management: Effectively manages multiple contacts and scheduling priorities
• Problem-Solving: Identifies risks and escalates appropriately

Why Work with Gabtech Global, LLC?

At Gabtech Global, we are committed to supporting our consultants and creating an environment where people can grow and succeed.

We uphold our core values:

• EXTRA MILE: We do more than what’s expected of us.
• RELIABLE: We do what we say we’ll do. No follow-ups are needed.
• TEAM PLAYER: We collaborate with each other to achieve our goals.
• GENUINE CARE: We do what we do because we want to, not because we have to.
• HUNGRY TO LEARN: We strive to be better every day.