Benefits
Job Description:
- Location: Work From Home (FT)
- Salary + annual review
- Leave: 16 days PTO
- Public Holidays: 10 days paid p.a
- Shift: Day Shift - AEST.
- Bonus: Quarterly
- Contract Type: Independent contractor - Ongoing.
Job Brief
Remotee, through our sister company
Recruit Sync, is seeking a highly organised and proactive
Executive Assistant to support our recruitment, client delivery and business operations.
This role will assist with candidate coordination, client communication, shortlist preparation, diary management, follow-ups and key administrative tasks across multiple roles and projects.
The role is suited to someone who is detail-oriented, confident communicating with candidates and clients, and able to manage competing priorities in a fast-paced remote environment.
Mandatory Requirements
- 5+ years' experience as an Executive Assistant.
- 3+ years' experience supporting executives or senior leaders within an AUS/UK/US recruitment agency.
- Experience using Australian recruitment ATS systems such as Bullhorn, JobAdder or similar.
- Experience using planning and task management tools such as Asana, Trello, Microsoft Planner or similar.
- Exposure to LinkedIn Premium, LinkedIn Pro or similar LinkedIn recruitment tools.
- AI-native, with the ability to use AI tools to improve planning, administration, communication and workflow efficiency.
- Strong written and verbal English communication skills.
- Highly organised, detail-oriented and able to manage multiple priorities in a fast-paced remote environment.
Responsibilities
- Provide executive support including diary, inbox, meetings, follow-ups and task tracking.
- Coordinate recruitment activity including candidate communication, interviews, client meetings and shortlists.
- Prepare candidate summaries, client updates, meeting notes and professional documentation.
- Maintain accurate records across ATS, CRM and task management systems.
- Track recruitment pipelines, client feedback, interview progress and outstanding actions.
- Coordinate onboarding tasks, documentation, system access, reminders and handovers.
- Support senior leaders with operations, reporting, projects and ad hoc priorities.
- Ensure a high-quality experience for candidates, clients and internal teams.
What's on offer
- Long-term remote role supporting leading Australian recruitment businesses.
- Join an elite recruitment-only staffing brand built around quality, training and performance.
- Competitive salary with guaranteed annual reviews.
- Monthly training with industry leader Humescope.
- Work with high-quality agency clients and executive stakeholders.
- Annual top performer awards, including trips to Australia.
- Company hardware provided.
- Fast-paced, supportive and growth-focused team.
- Genuine career growth as Recruit Sync scales.
