Job Responsiilities:
Administrative Functions:
- Provide general administrative support to the department
- Maintain records, files, and documentation (both digital and physical)
- Agency / Vendor Billing Management:
- Review and verify invoices from housekeeping, security, and other service providers.
- Ensure billing accuracy in line with contracts and approved rates.
- Coordinate with Finance for timely processing of payments.
- Monitor service contracts, billing cycles, and cost tracking.
- Handle discrepancies and follow up with vendors for corrections
Fleet / Vehicle Management:
- Monitor the condition and usage of company vehicles
- Schedule regular preventive maintenance (e.g., oil change, tire rotation, inspections)
- Coordinate repairs with external service providers or mechanics
- Maintain vehicle records (registration, insurance, maintenance logs)
- Track fuel consumption and vehicle expenses
Job Requirements:
- Bachelor’s degree
- At least 2–4 years of experience in administrative or facilities management roles
- Experience in shuttle/vehicles or billing management is preferred.
