- Multinational Company
- Stability & Security
About Our Client
A leading global consumer goods organization with a portfolio recognized for its strong brand presence, innovative marketing approach, and deep connection with sports, culture, and lifestyle communities worldwide
Job Description
Executive & Travel Coordination
- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
- Manage travel schedules and business visit planning for senior leaders.
- Organize meetings, workshops, training sessions, and company events.
- Coordinate logistics and accommodation requirements for visiting stakeholders and guests.
Calendar & Communication Management
- Manage calendars, appointments, meetings, and scheduling requests.
- Coordinate internal and external communications on behalf of leadership.
- Maintain team schedules, activity calendars, and travel trackers.
- Ensure timely distribution of important business updates, reminders, and deadlines.
Administrative Support
- Provide administrative assistance to senior leaders and cross-functional teams.
- Prepare, edit, format, and proofread presentations, reports, correspondence, and business documents.
- Coordinate virtual meetings and support related technical requirements.
- Maintain accurate filing systems and organized records for business documents and agreements.
- Handle correspondence, courier requirements, and general office documentation.
Office Administration & Facilities Coordination
- Support the day-to-day operation of the office, including supplies, equipment, utilities, and service providers.
- Coordinate office maintenance, repairs, and facility-related requirements.
- Manage office asset records and inventory.
- Help ensure a safe, organized, and productive workplace environment.
- Support office improvement, relocation, or special facilities initiatives as required.
Finance & Vendor Support
- Assist with invoice processing, reimbursement requests, payment documentation, and administrative submissions.
- Monitor approval workflows and follow up with relevant stakeholders when necessary.
- Liaise with internal departments and external vendors to support efficient operations.
- Ensure documentation is complete, accurate, and submitted within required timelines.
Project Coordination
- Maintain project trackers and monitor progress against key milestones.
- Follow up with stakeholders to ensure action items and deliverables are completed on time.
- Identify risks, delays, or issues and escalate when appropriate.
- Provide regular progress updates to leadership.
- Facilitate collaboration across multiple business functions and external partners.
Business & Operational Support
- Track critical business deadlines, reporting requirements, and management submissions.
- Consolidate information and supporting materials for reviews and leadership meetings.
- Assist with data gathering, analysis, and document preparation for strategic initiatives.
- Support the development of presentations, reports, and management updates.
General Administration
- Respond professionally to inquiries from customers, suppliers, and business partners.
- Assist with compliance, documentation, and administrative requirements when needed.
- Handle confidential information with discretion and professionalism.
- Perform additional administrative and operational tasks as assigned.
The Successful Applicant
Education
- Diploma or Bachelor's degree in Business Administration, Management, or a related field preferred.
Experience
- At least 2-3 years of experience in executive support, administration, office management, project coordination, or business support roles.
- Experience within a multinational, consumer goods, or fast-paced corporate environment is advantageous.
Skills & CompetenciesTechnical & Professional Skills
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- High attention to detail and accuracy.
- Advanced proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook.
- Strong stakeholder management and coordination capabilities.
- Ability to work independently, prioritize effectively, and manage competing deadlines.
Personal Attributes
- Strong planning and organizational skills.
- Accountability and ownership of responsibilities.
- Sound judgment and problem-solving ability.
- Proactive and solution-oriented mindset.
- Effective collaboration across teams and functions.
- Commitment to delivering high-quality work and meeting deadlines.
What's on Offer
This role offers the opportunity to work closely with senior leaders, gain exposure to cross-functional business operations, and contribute directly to projects that drive organizational success.
Contact
Quote job ref: JN-072026-7053804
