An accounting clerk is responsible for providing support to the accounting department by performing daily accounting tasks, ensuring accurate financial record-keeping, and assisting with the preparation of financial reports. The role requires attention to detail, good organizational skills, and the ability to handle confidential information.
Responsibilities
Data entry and record keeping
Encode daily financial transactions into the accounting system
Maintain accurate and updated ledgers, journals, and financial records
Check and verify source documents (invoices, receipts, vouchers)
Accounts payable (AP)
Process supplier invoices and verify accuracy
Prepare payments and check disbursements
Monitor due dates and maintain AP aging reports
Accounts receivable (AR)
Prepare and send invoices or billing statements
Record collections and monitor outstanding receivables
Follow up on overdue accounts when needed
Bank and cash handling
Assist with daily cash monitoring
Prepare bank deposit slips
Reconcile bank statements with company records
Payroll support (if applicable)
Assist in collecting and encoding timesheets
Prepare payroll-related documents or reports
Maintain employee payroll files
Financial reporting support
Assist with monthly, quarterly, and annual closing activities
Prepare basic reports such as expense summaries and financial trackers
Provide administrative support to accountants and supervisors
Compliance and documentation
Maintain organized filing of accounting documents
Ensure all financial transactions follow company policies
Assist during audits by providing required documents
Other Administrative Tasks
Answer accounting-related inquiries
Assist in inventory counts or related reconciliation
Perform other tasks assigned by the accounting supervisor or manager
