Job Summary
The Invoicing Clerk plays a crucial role in the invoicing and accounting department by ensuring that all invoicing transactions are accurately reflected in invoices and promptly delivered to customers.
Key Responsibilities
Invoice Generation
- Create and process invoices based on sales order
- Ensure that all relevant details such as product descriptions, quantities, and prices are accurately reflected in the invoices
Order Verification
- Collaborate with the business support team to verify order details and ensure that all billable items are included in the invoices
- Confirm the accuracy of customer information and billing details
Business Support Team Collaboration
- Work closely with sales team to obtain necessary information for invoicing
- Address any discrepancies or missing details in the sales orders that could impact the invoicing process
Documentation and Filing
- Maintain organized and secure filing systems for all sales-related billing documents
- Ensure compliance with the record-keeping policies and procedures
Reporting
- Generate and provide regular reports on sales invoicing activities
- Highlight any trends, issues, or areas for improvement related to the invoicing process
- Performs other duties as assigned
Qualifications
- College Graduate
- Experience in invoicing is preferred; however, recent graduates are welcome to apply
Core Competencies
- Strong data entry skills to ensure accurate input of information into invoicing systems
- Knowledge of electronic document management systems to effectively organize, store, and retrieve invoices and related documents
- Skills to generate and analyze reports
- Ability to identify and resolve discrepancies or issues related to invoices
