Admin Analyst (BGC)

Savills Philippines

Job Type   /   Job Level

Full-time   /   Others/Any

Company Location

Philippines

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: M3, BGC

WORK SET UP: On-site - 6 days a week

POSITION: Admin Analyst

JOB DESCRIPTION:

Oversee daily operations, schedules, appointments, and administrative tasks
Handle calls, emails, and correspondence professionally
Conduct regular property inspections and report observations
Monitor consumables and track stock levels for reordering and reporting
Ensure asset accountability, tagging, and tracking
Maintain a detailed and updated master asset inventory
Monitor housekeeping activities and ensure cleaning standards
Ensure compliance with preventive maintenance schedules
Process purchase requests and source vendors with cost comparisons
Prepare bid evaluations and execute purchase orders
Manage vendor relationships and negotiate costs
Process and monitor permits and licenses for timely renewal
Ensure all documents are valid, updated, and properly posted
Manage contracts and ensure proper review, approval, and monitoring
Track insurance requirements and ensure timely renewals
Prepare reports and ensure compliance with company standards
Disseminate important operational information and updates
Manage schedules, deadlines, and maintain trackers, databases, and records
Ensure compliance with accounting and bookkeeping procedures
Manage billing, collections, and payment monitoring
Review contractor and supplier billings
Monitor expenses to stay within budget
Manage petty cash with complete documentation
Conduct customer feedback surveys to improve services
Ensure effective administrative processes to support business growth
Recommend process improvements for better efficiency and service delivery
Participate in trainings, seminars, and company activities

JOB QUALIFICATIONS:

Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
Bachelor’s/College Degree in Business Administration or any related field.
Willing to work on-site - 6 days a week

Skills & Competencies

Strong organizational skills for managing workspace, calendars, and filing systems
Effective verbal and written communication with colleagues, clients, and stakeholders
Problem-solving skills to address office, staff, or system-related issues
Good time management to prioritize tasks and meet deadlines
High attention to detail in data entry, scheduling, and reporting
Customer service skills to ensure a positive client experience
Strong interpersonal skills to build and maintain relationships
Teamwork and collaboration across departments
Basic bookkeeping/accounting skills for managing invoices and budgets
Ability to provide advisory support and guidance to team members
Skills in data gathering and analysis for decision-making
Commitment to continuous learning and self-development
Strong decision-making within scope of responsibility
Strategic planning and scheduling of meetings and activities
Basic computer literacy and proficiency in office tools
Strong verbal and written communication skills
Critical thinking for analyzing and solving problems
Ability to multitask and handle multiple responsibilities efficiently

Interested applicants can directly send their resume/CV to the following emails with SUBJECT: KMC Savills Applicant_Admin Analyst (BGC)

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Admin Analyst (BGC)

Savills Philippines

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