Custody Management
Oversee the safe custody of assets held by the company, including real estate, financial assets, and collateral, ensuring their protection and proper management.
Ensure that assets are accurately recorded, classified, and regularly monitored to guarantee their integrity and safeguard the companys interests.
Develop and implement policies and procedures for the custodianship of assets, ensuring compliance with regulatory requirements and company standards.
Asset Documentation And Reporting
Maintain accurate records of all assets under custodianship, including detailed information on ownership, valuation, and custody terms.
Prepare regular reports on the status of custodial assets, detailing any risks, discrepancies, or notable changes in asset conditions.
Ensure the timely submission of reports to senior management, outlining key information related to asset performance, risks, and compliance.
Risk Management
Identify and assess potential risks associated with the custody of assets and develop strategies to mitigate these risks.
Ensure that assets are appropriately insured and protected from potential threats, such as theft, damage, or loss.
Monitor external market trends and regulatory changes that may affect custodial practices or asset values.
Compliance And Regulatory Oversight
Ensure that all custodial activities comply with relevant laws, regulations, and company policies, including industry standards for asset management and custodianship.
Work closely with legal and compliance teams to address regulatory requirements and ensure that custodial practices meet all legal obligations.
Keep abreast of changes in custodianship laws, tax implications, and other regulatory matters that may affect the management of assets.
Team Leadership And Development
Manage and lead a team of custodianship professionals, ensuring they are trained, knowledgeable, and equipped to perform their responsibilities effectively.
Conduct performance evaluations, provide constructive feedback, and implement development plans to improve team skills and efficiency.
Foster a culture of accountability, transparency, and collaboration within the custodianship team.
Internal Controls And Process Optimization
Develop and enforce internal control procedures to ensure the accurate tracking and secure handling of assets.
Review and enhance custodial processes to improve efficiency, minimize errors, and reduce the risk of asset mismanagement.
Oversee periodic internal audits and inspections of assets to ensure compliance with company policies and regulatory standards.
Stakeholder Management And Communication
Serve as the primary point of contact for internal departments, external partners, and regulatory authorities regarding custodianship matters.
Communicate clearly and effectively with stakeholders to provide updates on custodial asset performance, risks, and compliance.
Work closely with departments such as finance, legal, and operations to align custodianship activities with broader organizational goals.
Asset Disposal And Liquidation (if Applicable)
Oversee the appropriate disposal or liquidation of assets, ensuring compliance with legal and company policies, as well as transparency in the process.
Work with asset disposal teams or external vendors to maximize value recovery from disposed or liquidated assets.
Maintain proper documentation and records of asset disposal transactions, ensuring they are reflected accurately in company records.
Additional Responsibilities
Other duties as assigned to ensure the effective and efficient management of assets, including assisting with ad hoc tasks or supporting other departments as needed.
Key Requirements
Educational Requirement:
Bachelors degree in Business Administration, Finance, Law, or a related field. A Masters degree or relevant certifications in asset management, custodianship, or compliance are a plus.
Experience
At least 5 years of experience in custodianship, asset management, or related fields, with at least 2 years in a leadership or supervisory role.
Skills
Strong knowledge of asset management and custodianship practices.
Excellent organizational and documentation skills, with the ability to manage large volumes of assets.
Ability to assess asset risk, value, and performance.
Strong leadership and team management skills.
Knowledge of relevant laws, regulations, and compliance standards for custodianship.
Proficiency in financial management, reporting, and auditing.
Technical Skills
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Experience with asset management software or Custodianship platforms.
Familiarity with legal documentation and regulatory requirements.
Job Competencies
High attention to detail with a focus on asset accuracy and protection.
Strong decision-making abilities, especially in managing risk and compliance.
Effective communication skills, both written and verbal, for interaction with internal and external stakeholders.
Ability to manage complex tasks and oversee a team effectively.
Strong problem-solving skills to address custodial challenges or discrepancies.
Working Conditions
Full-time position, primarily in an office environment, with occasional site visits to inspect or manage assets.
Occasional travel may be required to visit external custodianship sites or liaise with third-party vendors.
