Job Overview
Our client is seeking a proactive, operations-focused Project Manager to support a Melbourne-based branding agency. You will be the engine of our client's workflow, ensuring creative projects stay on track, tasks are meticulously assigned, and client communications remain professional and timely.
Schedule
- Monday - Friday, flexible during business hours (AEST), 20 hours per week
Responsibilities
- Project Infrastructure: Set up new projects using templates; manage timelines, task assignments, and Gantt charts to ensure clear roadmaps.
- Workflow Oversight: Own the daily schedule for all active projects. Ensure every task has an owner and a deadline, flagging delays or overdue items immediately.
- Client Coordination: Manage meeting schedules, send agendas/reminders, and handle templated communications to keep clients engaged and feedback flowing.
- Reporting & Risk Management: Prepare weekly status reports. Monitor for "scope creep" and ensure all deliverables are organized in Google Drive and Slack.
- Light Creative Support: Perform basic text/date updates in Figma templates for onboarding decks and presentations.
Key Requirements
- Industry Experience: Proven background in Project/Studio Coordination, specifically within creative, branding, or marketing agencies.
- System Savvy: High proficiency in project management software and Google Workspace.
- Communication: Professional English (written and verbal).
- Technical Comfort: Ability to perform basic edits in Figma.
- Organizational DNA: A natural obsession with deadlines, process integrity, and detail.
- Tools: Productive.io (or similar), Figma, Slack, Google Drive.
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
Note
- Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
