Purpose of the Role
We are seeking a reliable and detail-oriented
Administrative Assistant to provide remote administrative support to our Australian operations. This role is ideal for a proactive professional who can manage day-to-day administrative tasks, support internal teams, and ensure smooth business operations while working remotely.
Key Responsibilities
Administrative Support
- Manage calendars, schedule meetings, and coordinate appointments
- Prepare, format, and manage documents, reports, and presentations
- Handle email correspondence and follow-ups on behalf of the team
- Maintain accurate records, databases, and filing systems
Operational & Coordination Tasks
- Assist with invoice tracking, expense reports, and basic data entry
- Coordinate with internal teams, vendors, and external stakeholders
- Support onboarding documentation and employee records (if required)
- Track tasks, deadlines, and action items
Customer & Stakeholder Support
- Respond to customer or internal queries via email or CRM tools
- Provide basic customer support and route requests appropriately
- Maintain professionalism and confidentiality at all times
Requirements
Required Skills & Experience
- 2+ years’ experience in an administrative or office support role
- Strong written and verbal English communication skills
- High attention to detail and strong organisational skills
- Ability to work independently in a remote environment
- Proficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)
- Comfortable using collaboration tools (Zoom, Teams, Slack)
Preferred / Nice-to-Have
- Experience supporting overseas clients (Australia, UK, US)
- Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.)
- Basic understanding of invoicing, timesheets, or payroll support
- Experience in recruitment coordination or HR admin
