Total 17 assistant hr manager job vacancies in Human Resources / Recruitment category in Kuala Belait

Job Summary

Support the HR and administrative team in daily operations, including recruitment, employee documentation, and office administration. This internship provides hands-on exposure to HR practices and workplace management in a professional environment.

Key Responsibilities

• Assist in recruitment activities, including screening resumes and coordinating interviews
• Support onboarding processes and preparation of employee documentation
• Maintain and update employee records and HR databases
• Handle general administrative tasks such as filing, data entry, and coordination
• Assist in organizing company activities and internal communications
• Ensure proper documentation and compliance with company policies

Requirements

• Currently pursuing a Diploma or Bachelor’s degree in HR, Business Administration, or related fields
• Good communication and interpersonal skills
• Strong organizational and time management skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Responsible, detail-oriented, and able to handle confidential information
• Ability to work both independently and in a team environment

Preferred Qualifications

• Basic understanding of HR functions and labor practices
• Experience in administrative tasks or event coordination is an advantage

Benefits

· Training, mentorship, and career development opportunities 

· Friendly and collaborative working environment

Huraian Kerja

■Operasi Pejabat & Hal Ehwal Am

-Menyokong operasi pejabat, perolehan peralatan, pembaikan & penyelenggaraan, kontrak perkhidmatan dll.

-Menguruskan penerbangan/hotel untuk perjalanan perniagaan

-Menangani sebarang tugas ad-hoc seperti yang diarahkan oleh Ketua Pegawai Eksekutif

■Sokongan Sumber Manusia

-Membantu penyelarasan pengambilan pekerja seperti pengaturan temu duga atau sokongan onboarding

-Menyelesaikan peraturan pekerja, kebajikan dan perkara berkaitan

-Mengekalkan data HR dan berhubung dengan vendor perkhidmatan pihak ketiga

■Sokongan Perakaunan

-Menyokong vendor pihak ke-3 dengan penutupan perakaunan bulanan

-Berhubung dengan pasukan kewangan Jepun untuk akaun yang disatukan

■Sokongan Logistik

-Menyokong operasi penyelarasan import termasuk penjadualan penghantaran, pengesanan inventori, komunikasi vendor dll.

■WAJIB ADA:

-Lebih daripada 3 tahun pengalaman bekerja dalam bahagian back-office seperti HR, perakaunan, hal ehwal am

-Kefasihan berbahasa Inggeris dan tahap komunikasi bahasa Jepun yang melebihi tahap harian

Pautan Mohon: https://jobs.persolmalaysia.com/detail/38546?apply_id=38546&utm_source=jobstore&utm_medium=sponsored

E-mel Perhubungan: [email protected]

Faedah & Kebaikan

• Cuti peribadi
• Budaya terbuka
• Peluang pembangunan peribadi

Job Description

■Office Operation & General Affairs

-Support office operation, equipment procurement, repair & maintenance, service contract etc.

-Arrange flights/hotels for business trips

-Address any ad-hoc duty as assigned by CEO

■Human Resources Support

-Assist recruitment coordination such as interview arrangement or onboarding support

-Address employee rules, welfare and its related matters

-Maintain HR data and liaise with 3rd party service vendor

■Accounting Support

-Support the 3rd party vendor with monthly accounting closing

-Liaise with Japanese finance team for consolidated accounts

■Logistics Support

-Support import coordination operations including shipment scheduling, inventory tracking, vendor communication etc

■MUST TO HAVE:

-More than 3 years of working experience in the back-office set-up such as HR, accounting, general affairs

-Fluency in English and more than daily communication level of Japanese

Apply Link: https://jobs.persolmalaysia.com/detail/38546?apply_id=38546&utm_source=jobstore&utm_medium=sponsored

Contact Email: [email protected]

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職位概述

協助人力資源和行政團隊處理日常事務，包括招募、員工檔案管理和辦公室行政事務。本次實習將提供在專業環境中實踐人力資源工作和職場管理的機會。

主要職責

• 協助招募工作，包括篩選履歷和協調面試。
• 協助入職流程和員工文件準備工作
• 維護和更新員工記錄和人力資源資料庫
• 處理一般行政事務，例如文件歸檔、資料輸入和協調工作
• 協助組織公司活動和內部溝通
• 確保文件記錄完整併遵守公司政策

要求

• 目前正在攻讀人力資源、工商管理或相關領域的文憑或學士學位
• 良好的溝通和人際交往能力
• 較強的組織與時間管理能力
• 精通微軟辦公室軟體（Word、Excel、PowerPoint）
• 責任感強，注重細節，能處理機密訊息
• 能夠獨立工作，也能在團隊環境中工作

優先資格

• 對人力資源職能和勞動實務有基本的了解
• 有行政工作或活動協調經驗者優先考慮

好處

· 培訓、指導和職業發展機會

友善協作的工作環境

職位描述

■辦公室運作及一般事務

-支援辦公室營運、設備採購、維修保養、服務合約等。

-安排商務旅行的機票/飯店

- 處理執行長指派的任何臨時性任務

■人力資源支持

-協助招募協調工作，例如安排面試或入職支持

-處理員工規章制度、福利及相關事宜

-維護人力資源資料並與第三方服務供應商聯絡

■會計支持

-協助第三方供應商完成每月會計結算。

-與日本財務團隊聯絡，處理合併帳目事宜。

■後勤支援

-支援進口協調操作，包括出貨安排、庫存追蹤、供應商溝通等。

■必備：

- 擁有三年以上後台辦公室經驗，例如人力資源、會計、總務等。

-英語流利，日文達到日常溝通程度以上

申請連結：https://jobs.persolmalaysia.com/detail/38546?apply_id=38546&utm_source=jobstore&utm_medium=sponsored

聯絡信箱：[email protected]

福利待遇

• 個人休假
• 開放文化
• 個人發展機會

Latihan akan disediakan. Dapatkan pengalaman langsung dalam penggajian, operasi HR dan pematuhan statutori, dengan peluang untuk berkembang menjadi peranan Eksekutif HR.

Tanggungjawab:

1. Mengekalkan rekod penjadualan pekerja dan kemas kini data sistem HR
2. Menyokong penyediaan gaji, termasuk pengesahan kehadiran dan pengiraan insentif
3. Menyokong operasi HR, termasuk onboarding, menyediakan surat dan pentadbiran pematuhan statutori
4. Menyelaras dokumentasi pekerja dan pengurusan rekod HR
5. Menyokong pasukan HR dalam pelbagai tugas pentadbiran dan operasi seperti yang diperlukan

Keperluan:

• Minimum Diploma dalam bidang HR, Pentadbiran Perniagaan atau bidang berkaitan
• Boleh berkomunikasi dalam bahasa Mandarin, Inggeris dan Bahasa Malaysia
• Celik Komputer – Microsoft Office
• Perhatian yang tinggi terhadap perincian dan kemahiran organisasi
• Kesediaan untuk belajar dan berkembang dalam kerjaya HR

Faedah & Kebaikan

• Persekitaran kerja yang mesra
• Pekerjaan yang stabil dengan perkembangan kerjaya
• Elaun perjalanan disediakan (jika perlu)
• Diskaun Pekerja untuk produk/perkhidmatan syarikat
• Ekuiti pekerja
• Pengangkutan awam berdekatan
• Kod pakaian kasual
• Budaya terbuka
• Peluang pembangunan peribadi

公司將提供培訓。您將獲得薪資管理、人力資源營運和法規遵從方面的實務經驗，並有機會晉升為人力資源主管。

職責：

1. 維護員工排班記錄及人力資源系統資料更新
2. 協助進行薪資核算，包括考勤核實和獎金計算。
3. 支援人力資源運營，包括入職、撰寫信函和法定合規管理。
4. 協調員工文件和人力資源記錄管理
5. 根據需要協助人力資源團隊處理各種行政和營運任務。

要求：

• 人力資源、工商管理或相關專業大專學歷
• 能夠用國語、英語和馬來語溝通
• 熟練使用電腦－精通微軟辦公室軟體
• 注重細節，具備良好的組織能力
• 樂於在人力資源職涯中學習與成長

福利待遇

• 友善的工作環境
• 穩定的工作，有職涯發展前景
• 提供差旅津貼（如有需要）
• 員工購買公司產品/服務可享折扣
• 員工權益
• 附近公共交通
• 休閒著裝要求
• 開放文化
• 個人發展機會

WHAT YOU’LL DO

The HR Admin Specialist supports efficient HR operations by administering the full colleague and candidate lifecycle, from recruitment and pre-boarding through to payroll inputs and exit. You enable HR systems accuracy, translations, and smooth day-to-day People service delivery across the market. 

You are a detail-oriented and dependable HR professional who brings accuracy, discretion, and a collaborative spirit to support multiple HR functions. By acting in line with our Values, having a growth mindset, and acting as a role model, you contribute to H&M’s business success through people engagement. At H&M, WHAT you do is as important as HOW you do it.

You will:

• Manage onboarding, offboarding, and lifecycle documentation for Store Managers and Support Office colleagues, providing standardized templates for execution.
• Create and maintain accurate employee records in HRIS systems (SuccessFactors), conducting regular data hygiene checks and system housekeeping.
• Handle day-to-day HR queries from colleagues and managers within established local labour law frameworks.
• Draft and support ER case documentation and coordinate exit interview logistics.
• Coordinate the localization and translation of HR content using AI tools, collaborating with local teams for accuracy and brand alignment.
• Support HR audits and vendor billing management while continuously driving operational workflow improvements.

WHO YOU’LL WORK WITH

As an HR Admin Specialist, you’ll work closely with People Function colleagues, Support Office colleagues, and Store Managers to ensure smooth processes and reliable service delivery.

This role reports to the Payroll Manager.

WHO YOU ARE

We are looking for people with...

• Diploma or degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR administration, HR operations, or maintaining employee data records.
• Proficiency in HRIS tools (SuccessFactors or equivalent) and advanced MS Office 365 skills.
• Required proficiency in English.
• Experience supporting payroll or rewards processes is a plus.

And people who are...

• Highly organized with strong administrative skills and strict attention to detail and accuracy.
• Excellent communicators capable of cross-functional collaboration and stakeholder management.
• Discreet with a proven ability to handle highly sensitive and confidential information.
• Digitally savvy and comfortable working with HR systems, automation, and AI tools to improve efficiency and accuracy.
• True ambassadors of our Values, acting with a collaborative, proactive, and improvement-oriented mindset.

ABOUT US
As Southeast Asia’s #1 integrated logistics provider, Teleport is all about making logistics fast, affordable and reliable. 

Our mission? To move things across Southeast Asia better than anyone else. We’re focused on making next-day delivery a reality for all.

#TeamTeleport is guided by our values: Move with urgency — because time is crucial; Aim to pioneer — constantly innovating to stay ahead; Do it with intent — delivering with purpose and precision; and Keep it real — maintaining authenticity and transparency in all we do.
Learn more about Teleport here: https://www.teleport.it/

Key Responsibilities

• Payroll Support: 
• Maintain accurate and timely payroll input data (new hires, leavers, promotions, allowances).
• Perform checks on HRIS changes to ensure payroll implications are accurate. 
• Run payroll simulation or pre-validation when required to ensure data accuracy. 
• Support payroll specialist with leave-related calculations. 

• Medical Benefits Administrations: 
• Administer employee benefits (enrolment, termination, changes).
• Manage claim escalations and assist in renewal.  
• Maintain benefits SOPs and track utilisation reports for insights and audits. 
• Leave Administrations & Management: 
• Review and approve leave requests that require HR validation (exceptions, manual entries, backdated submissions). 
• Manage year end leave carry-forward calculations. 
• Ensure accurate setup of public holidays across the countries (validate that country public holiday calendars align with local labor law).
• Coordinate changes immediately when the government announces special holidays. 
• Expense Claim Administration: 
• Audit employee expense claims for policy compliance.
• Review supporting documentation and resolve discrepancies.
• Respond to employee queries regarding expense claims and escalations.

Key Competencies & Skills

• Hands-on experience with payroll and HRIS systems (preferably Workday).
• Proficient in Excel/Google Sheets for reporting, and data analysis.
• High integrity and discretion in handling sensitive data.
• Strong attention to detail, accuracy, and process compliance.
• Excellent communication and coordination skills.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2–3 years of payroll experience.

Why Join Us?

• Be part of a high-growth company on a mission to revolutionize logistics in Southeast Asia.
• Work with passionate and driven individuals who believe in pushing beyond what’s ‘good enough.’
• Opportunity to grow and develop within a people-centric organization.
• Competitive salary, benefits, and learning opportunities to support your career growth.

At Teleport, we’re all about creating a diverse and inclusive team where everyone feels valued. We believe that different perspectives make us stronger and help us do logistics better across Southeast Asia. We welcome people from all walks of life and celebrate what makes each of us unique. If you’re passionate about making a difference, we’d love to hear from you!

• Prepare employment letters, register new hires for medical insurance, and update internal HR systems. Maintain accurate employee records and personal files (P-files).
• Support background checks and visa applications for new hires.
• Handle HR-related billing and reporting across Asia countries.
• Manage HR operations across Asia region (including probation tracking, contract renewals, job changes, terminations and more)
• Work closely with the business leaders as a strategic partner on HR matters.
• First point of contact for employees & managers to provide support for individual needs on HR processes.
• Prepare monthly payroll instruction file with supporting documents as per local legislations.
• Take initiatives to improve overall effectiveness of HR processes.

The Company

Halo Industries has developed breakthrough technology to revolutionize a decades-old semiconductor material slicing process. Our laser-based solution minimizes waste, enhances material cost efficiency, and drives innovations across high-growth markets, including automotive, telecommunications, and power electronics. Founded in 2014 at Stanford University, Halo received significant funding in 2024, paving the way for rapid expansion, strategic customer engagement, and the launch of volume manufacturing.

The Opportunity

We are seeking an experienced HR professional to establish and lead the People function as the organization scales from early stage to approximately 40 employees. This role will be responsible for developing HR frameworks, ensuring regulatory compliance, and supporting organizational growth through effective people strategies.

Key Responsibilities

Talent Acquisition & Workforce Planning

• Lead end-to-end recruitment across all functions
• Partner with leadership on workforce planning and organizational structure
• Develop consistent and efficient hiring processes

HR Operations & Administration

• Establish and maintain HR policies, procedures, and documentation
• Oversee onboarding and offboarding processes
• Manage employee records and day-to-day HR operations

Payroll & Compliance (Malaysia)

• Oversee payroll processes and statutory contributions (EPF, SOCSO, EIS, PCB)
• Ensure compliance with Malaysian employment laws and regulations
• Manage employment contracts, probation, confirmations, and exits

Benefits & Total Rewards

• Design and administer competitive, cost-effective benefits programs
• Liaise with insurers and vendors to implement and manage coverage
• Ensure alignment with statutory requirements and market practices
• Monitor utilization and cost effectiveness of benefits programs

Employee Engagement & Culture

• Support the development and reinforcement of organizational values
• Implement employee engagement and feedback initiatives
• Provide guidance on employee relations matters

Performance Management & Development

• Implement structured performance management processes
• Support managers in goal setting, performance reviews, and development planning
• Identify organizational capability and leadership development needs

Basic Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related discipline
• 4+ years of relevant HR generalist experience

Preferred Qualifications

• Sound knowledge of Malaysian employment legislation and statutory requirements
• Demonstrated ability to build HR processes and frameworks from inception
• Strong organizational, interpersonal, and problem-solving skills

What We Offer

• Opportunity to establish and shape the HR function
• High level of ownership and visibility with senior leadership
• Dynamic and growth-oriented work environment

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions), EPOS is a leading Point-of-Sale (POS) digital solutions provider.

Supporting Ant International's mission to empower SMEs, EPOS serves as the central hub of its global merchant payment services provider, Antom, delivering integrated O2O digital, payment, and banking solutions to SMEs worldwide—empowering Every Point Of Success in their business growth.

With a growing presence across Southeast Asia, we’re looking for passionate individuals to join our diverse and driven teams. Be part of our journey as we expand to create meaningful, impactful changes for businesses around the world.

Role Overview

We are looking for a driven and hands-on Talent Acquisition professional to lead end-to-end hiring and support talent strategy across the organisation. This role will partner closely with business leaders to attract, assess, and hire top talent, while continuously improving recruitment processes and candidate experience.

Key Responsibilities

1. End-to-End Recruitment

• Manage full-cycle recruitment across functions (tech, commercial, operations, etc.)
• Partner with hiring managers to understand role requirements and define hiring strategies
• Drive sourcing efforts via job portals, LinkedIn, referrals, and direct outreach
• Screen, interview, and assess candidates to ensure strong quality of hire
• Manage offer process including salary benchmarking, negotiation, and closing

2. Stakeholder Management

• Act as a trusted partner to hiring managers and leadership teams
• Provide market insights on talent trends, salary benchmarks, and hiring challenges
• Influence and guide stakeholders on hiring decisions and timelines

3. Sourcing & Talent Pipeline

• Build and maintain strong talent pipelines for critical and recurring roles
• Develop creative sourcing strategies to attract passive candidates
• Leverage employer branding initiatives to strengthen talent attraction

4. Recruitment Operations & Process Improvement

• Track and report hiring metrics (time-to-fill, cost-per-hire, pipeline health)
• Identify gaps and drive improvements in recruitment processes and tools
• Ensure a smooth and positive candidate experience throughout the hiring journey

5. Employer Branding & Projects

• Support employer branding initiatives across social media and career platforms
• Partner with marketing or HR teams on recruitment campaigns and events
• Lead or contribute to TA-related projects (e.g. ATS implementation, campus hiring, referral programs)

• Bachelor’s degree in Human Resources, Business, or related field
• 4–7 years of experience in Talent Acquisition / Recruitment
• Proven track record of hiring across multiple functions or seniority levels
• Strong stakeholder management and communication skills
• Ability to work in a fast-paced, target-driven environment
• Proactive, resourceful, and solutions-oriented

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions), EPOS is a leading Point-of-Sale (POS) digital solutions provider.

Supporting Ant International's mission to empower SMEs, EPOS serves as the central hub of its global merchant payment services provider, Antom, delivering integrated O2O digital, payment, and banking solutions to SMEs worldwide—empowering Every Point Of Success in their business growth.

With a growing presence across Southeast Asia, we’re looking for passionate individuals to join our diverse and driven teams. Be part of our journey as we expand to create meaningful, impactful changes for businesses around the world.

Role Overview

We are looking for a hands-on and proactive HR Generalist to support end-to-end HR operations across the employee lifecycle. This role will partner closely with business leaders to drive HR initiatives, ensure operational excellence, and enhance employee experience.

Key Responsibilities

1. HR Operations & Employee Lifecycle

• Manage end-to-end employee lifecycle processes including onboarding, confirmation, transfers, and offboarding
• Maintain accurate employee records and ensure proper documentation in HR systems
• Support payroll inputs, leave management, and benefits administration

2. Recruitment & Talent Acquisition

• Support hiring managers in recruitment activities including job postings, screening, interview coordination, and offer management
• Work with stakeholders to understand hiring needs and improve time-to-hire
• Ensure a smooth onboarding experience for new hires

3. Employee Relations & Engagement

• Act as a point of contact for employee queries and HR-related matters
• Support employee engagement initiatives and internal communications
• Assist in handling employee relations issues, including disciplinary matters and grievance handling

4. Performance Management & HR Programs

• Support performance review cycles and track completion of appraisals
• Assist in implementing HR policies, frameworks, and initiatives
• Drive HR projects such as engagement surveys, culture initiatives, and process improvements

5. Compliance & Policy Management

• Ensure compliance with local labour laws and internal HR policies
• Support audits and ensure proper HR documentation and reporting
• Maintain and update HR policies and employee handbook

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 3–6 years of HR generalist experience
• Strong understanding of HR operations, employment laws, and best practices
• Good interpersonal and communication skills
• Ability to handle sensitive information with confidentiality
• Proactive, detail-oriented, and able to work in a fast-paced environment 

Location: Malaysia 
Function: People
Team: People
Line Manager: Regional HR Manager 
KPIs: Retention, Contribution, Engagement, Internal Promotions
 

As an Area HR Manager based in Malaysia, you act as a strategic people partner to the Area Manager and Sales Teams, driving the execution of the people agenda to enable sustainable growth and an exceptional customer experience. You work closely with store leadership on a daily basis, strengthening performance through effective workforce planning, leadership capability building, talent development, and a values‑led approach to performance management.

In this role, you play a critical part in shaping a positive and inclusive culture across Singapore, Malaysia, The Philipines, Australia, New Zealand and India. You ensure that our values are consistently lived in the stores, that leaders are equipped to support and develop their teams, and that all employees experience fair, compliant, and engaging working conditions.

As a visible role model, you lead with both outcomes and care, demonstrating our values through your actions and inspiring others to do the same.

What you will do:

• Drive Organisational Effectiveness: Lead strategic workforce planning for the area, ensuring current and future staffing needs are met through effective recruitment, internal mobility, succession planning, and talent pipeline development aligned to business growth.​

• Analysis and Business Impact: Use HR data and business insights to inform local priorities within the Global people strategy. Coach SM's on how to analyse and take action based on their KPI's so people metrics influence their decision making. ​

• ​Strengthen Leadership and Performance Contribution: Deliver structured performance management processes for Area Manager and Store Managers to implement across stores, secure quality through all talent processes. Identify training needs, partner with Regional HR and the Learning network to deliver mandatory and other targeted learning. Assure the quality and readiness of Trainers and Training Stores to support both current operations and future expansion. 

• ​Embed Values and Engagement into Operations: Actively promote company values and behaviours, ensuring cultural alignment through onboarding, values training, leadership coaching and feedback practices that strengthen engagement and team cohesion. ​

• ​Ensure a Fair, Compliant Workplace: Maintain consistent application of HR policies, legal compliance, and company standards while acting as the primary, neutral escalation point. Use HR data and insights to identify risks and proactively improve employee experience and workplace practices. ​

ABOUT US:

PolicyStreet Group is a full-stack insurance technology (insurtech) group of companies providing digital insurance solutions to businesses and consumers across Asia and Australia.

The Group operates through multiple entities across its key markets and business lines, including its insurance distribution, embedded insurance, and reinsurance arms. It partners with over 40 insurance and takaful providers globally to deliver employee benefits and group insurance solutions, insurance aggregation services, and digital infrastructure that simplifies insurance.

PolicyStreet Group is backed by leading venture capital firms Altara Ventures and Gobi Partners, as well as sovereign wealth funds Khazanah Nasional Berhad and Cool Japan Fund. The Group serves over 10 million customers with more than US$10 billion in sum insured. It was featured in the Financial Times and Statista’s Top 500 High-Growth Companies Asia-Pacific 2026 list and named “Most Disruptive Insurtech in Malaysia” at the Insurance Asia News (IAN) Country Awards for Excellence 2025.

As we enter our next phase, our focus is clear:

Bringing in the right people to join our bold team is critical to how we continue to grow.

WHAT YOU’LL DO:

• Own and deliver senior insurance and technology hires.
• Build high-quality, targeted pipelines.
• Drive proactive headhunting and market mapping for niche talent.
• Act as a strong filter and partner to hiring managers on candidate quality.
• Lead candidate engagement, conversion, and offer closing for senior roles.
• Design and execute role-specific hiring strategies.
• Identify and resolve hiring bottlenecks quickly to maintain momentum.
• Maintain strong hiring discipline and visibility across pipelines and outcomes.

WHAT WE EXPECT OF YOU:

• Proven ability to hire senior / niche roles successfully.
• Strong headhunting and sourcing capability, especially within the insurance talent pool.
• Ability to engage and influence high-calibre candidates.
• High ownership; operating like a business partner, not just a support function.
• Strong judgement in assessing candidate quality.
• Comfortable working directly with founders and senior leadership.
• An incredible desire for accuracy and detail-orientedness.
• The ability to maintain the confidentiality of sensitive information.

At PolicyStreet, we uphold the principles of equal opportunity and embrace diversity. We are committed to a workplace free from discrimination based on race, religion, colour, gender, sexual orientation, age, marital status, veteran status, or disability status.

About ThoughtFull:

ThoughtFull is on a mission to simplify mental health for your personal and professional growth - through every season of life, anytime, anywhere. 

ThoughtFull is a Temasek-backed mental health company that provides full mental healthcare services for corporates clients around the Asian region and beyond. We were the first in Asia to offer clinically validated text-based coaching and the first to partner with insurers, making care more accessible to individuals and businesses. Join us on our mission and be part of our rockstar team! 

Job Description of People Operations Associate: 

Thoughtfull is seeking an HR Operations Associate to support the expansion of our regional teams in Malaysia, Hong Kong, and Singapore. The ideal candidate will possess strong attention to detail and organizational skills, and be able to effectively manage multiple tasks in a fast-paced and growing environment. This role requires a meticulous and reliable individual who is eager to learn and contribute to supporting business growth and scalability. A positive attitude, strong sense of responsibility, and good communication skills are essential. At Thoughtfull, we value our employee relationships and strive to provide the best experience from onboarding to becoming a Thoughtfull alumni.

What you will do:  

• Be the first line of support for employees, acting as a point of contact for HR-related queries such as policies and benefits
• Support the end-to-end employment journey from pre-boarding to offboarding, including maintaining HR systems, organizing employee records, and assisting with HR reporting
• Provide day-to-day HR support and guidance to employees, ensuring adherence to HR policies, procedures, and local labor regulations
• Support the KL site lead in fostering a positive and engaging work environment for the KL team
• Assist in the implementation and rollout of people programs and initiatives
• Collaborate cross-functionally with Ops, Finance, and other departments to support people-related processes and projects

• 2–5 years of experience in an HR or People Operations role, preferably in a fast-paced and growing environment; exposure to improving or supporting operational processes is a plus
• Language: Fluent in English and Chinese to support global stakeholders.
• Strong organizational and coordination skills, with the ability to manage multiple tasks and priorities effectively
• Proactive and reliable, with the ability to take initiative and follow through on tasks and improvements
• Adaptable to change, with respect for different work styles, and able to handle confidential and sensitive information with discretion
• Prior experience in a fast-growing startup or scale-up environment in the APAC region is a plus

Basic Salary Range: MYR4,000 - MYR6,400

Thoughtfull is an equal opportunity employer. We provide equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need, please inform us for accommodation.

About Igloo

Igloo (formerly Axinan) is the first full-stack insurtech firm to emerge from Singapore. With offices across Singapore, Indonesia, Thailand, the Philippines, Vietnam, Malaysia, China and India, Igloo is fueled by a mission of making insurance accessible and affordable for all. Igloo's innovation solutions empower companies to eliminate operational risk, drive new revenue streams and optimise and enhance their existing products and services. With a successful Pre-Series C fund round of US$36 million in Dec 2023, Igloo has now raised over US$100 million. The leading regional insurtech firm looks to expand regionally with strategic acquisitions and hiring great talent.

As a passionate team building meaningful solutions to make an impact, we are looking for like-minded individuals to join us at Igloo. At our core, we prioritise teamwork and foster a culture built on strong collaboration and we are looking for talented people like you.

About the role

We are looking for a dynamic HRBP to support Malaysia team and regions. This role is a unique blend of regional talent acquisition, employee relations, and HR Operations. You will be the backbone of our regional people operations, ensuring that our systems run smoothly and our employees are supported across borders.

Key Responsibilities

• Regional Recruitment: Drive end-to-end hiring strategies for Singapore, Malaysia, and India.
• Employee Relations: Serve as the trusted advisor for managers and employees in Malaysia, ensuring local labor law compliance.

• Payroll and compliance: Conduct meticulous final reviews of payroll processing for regional entities.
• Ensure statutory compliance and timely filings across all jurisdictions.
• Liaise with finance teams to ensure budget accuracy and reporting.

• Ensure data integrity across all platforms and generate regional people analytics/reports.

• Build a strong employer brand within Igloo markets.

• Act as the primary contact point for employee grievances, performance management, and labor law inquiries across the regions.
• Develop and implement HR initiatives that foster a positive company culture and high employee retention.

• Experience: 3+ years in an HR Generalist or HRBP role, preferably with regional exposure to Southeast Asia and India.
• Systems Proficiency: Proven experience managing HRIS and ATS platforms (e.g., Hibob, Workable, or Greenhouse).
• Technical Literacy: Strong understanding of payroll cycles and statutory requirements in Malaysia and India.
• Communication: Exceptional interpersonal skills with the ability to influence stakeholders across different cultures and time zones.
• Problem Solver: A "tech-forward" mindset with a knack for improving manual processes through system automation.