Total 11 executive assistant job vacancies in petaling jayapenang

Job Title: Accounts Receivable & Collections Executive (Malaysia-based, supporting Singapore operations)

Location: Petaling Jaya

Role Overview

We are looking for a disciplined and proactive Accounts Receivable & Collections Executive to support our Singapore operations.

This role is execution-focused and requires strong ownership, follow-through, and the ability to manage tasks independently without constant supervision.

Key Responsibilities

• Maintain and update the bad debt recovery schedule on a daily basis
• Monitor and follow up on outstanding receivables across assigned accounts
• Prepare and send Statements of Account (SOAs) to customers
• Track all follow-up actions (emails, calls, responses) with clear status updates
• Draft and send collection emails to customers
• Escalate issues clearly with proposed actions (not just reporting problems)
• Ensure all assigned tasks are completed with proper tracking and closure

Key Requirements

• Minimum 2–4 years of experience in Accounts Receivable / Collections
• Strong attention to detail and ability to manage structured tracking
• Good written communication skills (client-facing emails required)
• Proficient in Excel (tracking, follow-ups, basic reporting)

Critical Success Behaviours (Must-Have)

• Takes ownership of assigned tasks and follows through to completion
• Acts on emails and instructions without waiting for repeated prompts
• Maintains accurate and up-to-date records at all times
• Communicates status, issues, and next steps clearly and promptly
• Able to prioritise and manage multiple accounts independently

What This Role Is Not

• This is not a purely administrative role
• This role requires independent execution and accountability
• Candidates who require close supervision for routine tasks may not be suitable

Assessment Process

Shortlisted candidates will be assessed on:

• Practical handling of collections scenarios
• Ability to structure and track follow-ups
• Responsiveness and clarity in communication

We are looking for someone who can take ownership of the collections process and provide reliable execution support to the business.

Perks & Benefits

• Flexible working hours
• Casual dress code
• Open culture

COMPREHENSIVE TRAINING PROVIDED

MONTHLY COMMISSION SCHEME

TRAVELLING ALLOWANCE & OUTSTATION TRAVELLING CLAIM

GREAT CAREER PROGRESSION & SUPPORTIVE TEAM

Job Responsibilities:

• To develop and implement territory sales plans to deliver strong sales results and achieve sales targets
• To contact prospective customers (private& government hospitals, GP and pharmacy) and to determine products/ services needs
• Responsible for developing, building and strengthening long-term relationships with stakeholders.
• Perform the Company’s product sales and promotional activities to Hospitals / Pharmacies / Clinics / Specialist Clinics Establish strong relationships with existing and new customers
• To assist in the implementation of company marketing plans as needed
• To develop business opportunity with potential and existing customers
• To perform product demonstrations, installations and application support
• To ensure timely submission of all reports as instituted by management

Job Requirements:

• Fresh graduate or matured Nurse especially from ICU Department who wish to do sales are welcome to apply
• Able to work independently with minimum supervision, pleasant personality and positive attitude
• Have excellent communication and people skill
• Proficient with MS Excel, Word and Powerpoint
• Possess a valid driver's license and own transportation.
• Willing and able to travel to the Northern or Southern states.

Perks & Benefits:

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Central location
• Personal leave
• Personal development opportunities

Duties & Responsibilities

• Handle day-to-day administrative tasks and office operations
• Maintain and organize company records, documents, and filing systems
• Manage office supplies and coordinate with vendors/suppliers
• Manage correspondence (emails, phone calls, letters)
• Assist in preparing reports, quotations, and invoices
• Handle incoming calls, emails, and general inquiries
• Support other departments when required

Requirements

• Minimum Diploma in Business Administration or related field
• Minimum 1–2 years of relevant working experience (fresh graduates are welcome to apply)
• Conversant in English and Bahasa Melaysia (Mandarin is an added advantage)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Responsible, detail-oriented, and proactive attitude

Working Condition and Physical Environment

• Working hours from 830am-6pm, Monday to Friday

Job Location

• Petaling Jaya (HQ): 27, Jalan PJU 3/49, Sunway Damansara, 47810 Petaling Jaya Selangor.
• Penang: 59, Jalan Perai Jaya 4, Bandar Perai Jaya, 13600 Seberang Perai Penang.

What We Offer

• Competitive salary
• Career growth and development opportunities
• Training and mentorship program

What we're looking for

• Degree in Food Science, Food Technology, Chemistry, or a related technical discipline
• Minimum 5 years of experience in a quality assurance role, preferably in the food manufacturing industry
• Strong analytical and problem-solving skills with attention to detail
• Excellent communication and interpersonal skills to work effectively with cross-functional teams
• Knowledge of food safety regulations and quality management systems (e.g. HACCP, ISO 22000)

What you'll be doing

• To supervise the daily operations of the QA laboratory.
• To ensure all QC matters and tests are performed in accordance to the described work instructions
• To verify all QC test records.
• To assist the QA Manager to investigate the root cause of non-conformity in in-coming materials, in-process products and finished products.
• To assist the QA Manager to investigate consumer complaint.
• To assist the QA Manager to carry out research and development work.
• To ensure laboratory equipment are calibrated in accordance to the calibration schedule.
• To assist the QA Manager to evaluate the suitability of raw and packaging material sample from supplier.
• To report any non-conformity in in-comings, in-process products and finished products to QA Manager.
• To participate in internal quality and food safety audits programmes.
• Staying up-to-date with industry regulations and quality standards
• Any other tasks given from time to time by the QA Manager.

1. 2 months contractual bonus
2. Salary increments
3. Medical and Hospitalisation
4. Discounted purchase of company's product.
5. Additional employer's EPF contributions.

COMPREHENSIVE TRAINING PROVIDED

MONTHLY COMMISSION SCHEME

TRAVELLING ALLOWANCE & OUTSTATION TRAVELLING CLAIM

GREAT CAREER PROGRESSION & SUPPORTIVE TEAM

Job Responsibilities:

• To develop and implement territory sales plans to deliver strong sales results and achieve sales targets
• To contact prospective customers (private& government hospitals, GP and pharmacy) and to determine products/ services needs
• Responsible for developing, building and strengthening long-term relationships with stakeholders.
• Perform the Company’s product sales and promotional activities to Hospitals / Pharmacies / Clinics / Specialist Clinics Establish strong relationships with existing and new customers
• To assist in the implementation of company marketing plans as needed
• To develop business opportunity with potential and existing customers
• To perform product demonstrations, installations and application support
• To ensure timely submission of all reports as instituted by management

Job Requirements:

• Fresh graduate or matured Nurse especially from ICU Department who wish to do sales are welcome to apply
• Able to work independently with minimum supervision, pleasant personality and positive attitude
• Have excellent communication and people skill
• Proficient with MS Excel, Word and Powerpoint
• Possess a valid driver's license and own transportation.
• Willing and able to travel to the Northern or Southern states.

Perks & Benefits:

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Central location
• Personal leave
• Personal development opportunities

提供全面培訓

每月佣金計劃

差旅津貼和異地差旅報銷

良好的職業發展前景和支持型團隊

工作職責：

• 制定並實施區域銷售計劃，以取得優異的銷售業績並實現銷售目標。
• 聯繫潛在客戶（私立和公立醫院、全科醫生和藥房），並確定其產品/服務需求。
• 負責發展、建立和加強與利害關係人的長期關係。
• 負責公司產品在醫院/藥局/診所/專科診所的銷售和推廣活動，並與現有客戶和新客戶建立牢固的關係。
• 根據需要協助實施公司行銷計劃
• 與潛在客戶和現有客戶開發業務機會
• 負責產品展示、安裝和應用支援
• 為確保按時提交管理層制定的所有報告。

職位要求：

• 歡迎應屆畢業生或經驗豐富的護士，特別是來自重症監護室的護士，申請從事銷售工作。
• 能夠獨立工作，只需極少監督，個性開朗，態度積極。
• 具備優秀的溝通和人際交往能力
• 精通微軟Excel、Word和PowerPoint
• 持有有效駕駛執照並擁有自己的交通工具。
• 願意並能夠前往北部或南部各州。

福利待遇：

• 佣金和獎金
• 津貼（旅費、交通費等）
• 中心位置
• 個人休假
• 個人發展機會

Vestech Energy Sdn Bhd is a focused residential home Solar servicing force aims helping homeowner to generate and manage energy cost more effectively in a completely hassle-free way. Vestech Energy is a subsidiary of Solarvest Holdings Berhad which was founded in 2012 with the vision to create a world where clean energy is easily accessible to many.

The Customer Operations Executive serves as the primary point of contact between Vestech Energy and its clients following project handover. This role focuses on these areas:

1. Project Communication, Client Management & Reporting

• Monitor project and system timelines to ensure timely completion and delivery.
• Prepare and submit weekly project progress reports.
• Handle client enquiries and provide timely updates on project status.
• Maintain clear and professional communication with clients throughout the project lifecycle.

2. Customer Experience & Satisfaction

• Drive customer satisfaction initiatives by keeping clients informed and engaged throughout their project journey.
• Conduct customer experience and satisfaction surveys.
• Gather, analyse, and report customer feedback to identify opportunities for service improvement.
• Support the development and implementation of customer retention and engagement strategies.

3. Administration & Cross-Functional Support

• Work closely with various departments to support operational initiatives.
• Collaborate with internal and external stakeholders to resolve issues and improve processes.
• Organise and maintain departmental documentation and customer records, ensuring accuracy, accessibility, and compliance.
• Perform data analysis to support decision-making, reporting, and continuous improvement initiatives.

1. Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s
2. Degree/Post Graduate Diploma in any field (Engineering field is an added advantage).
3. Required language(s): Bahasa Malaysia, English. Mandarin speaking is an added advantage.
4. Required skill(s): Computer literate with good knowledge of Microsoft Office, strong communication skills
5. Attitude: Customer and service-oriented, energetic and enthusiastic about interacting with people.
6. Customer Service, Team player, self-motivated to learn, effective communicator, and patient.
7. Capable of working independently and autonomously, while also being able to handle multiple tasks simultaneously.

Key Responsibilities

Briefing & Requirements Gathering

• Assist in gathering client requirements and translating them into clear, well-structured briefs for internal teams (creative/strategy/media/production)
• Support the briefing process to ensure all essential information is included:
  • objectives, audience, mandatories, formats, timelines, deliverables
• Help consolidate information across stakeholders so the team can execute smoothly

Project Coordination & Tracking

• Maintain trackers/status documents; ensure tasks, deadlines, and approvals are updated and visible
• Coordinate timelines, deliverables, and approvals across multiple stakeholders (internal + client)
• Proactively flag risks (scope, timing, missing info) and escalate early with proposed solutions

Meeting Support

• Support meeting preparation: agendas, notes, action items, and follow-ups
• Help ensure meeting outputs are captured properly and closed out (owners + deadlines + next steps)

• Responsible in developing and reviewing the annual compensation review process which include job evaluation, salary and benefits market competitiveness benchmarking, merit increase recommendations and all other policies and guidelines related to total compensation and benefits.
• Active involvement and lead in the role out of country or worldwide compensation programs or deployment of Corporate Rewarding/Compensation strategies.
• Collaborate with internal stakeholders such as HR Business partners and Location HR, Business division leader, Senior management in designing and implementing the annual compensation and benefits plan that aligned with business objectives.
• Conduct robust market research and analysis to benchmark compensation levels, benefits, and incentive structures against industry standards and competitors for local and international compensation schemes.
• Monitor market trends and legislative changes related to compensation and benefits, providing recommendations and guidance, and ensuring compliance with local and global regulations.
• Exchange with external networking groups and rewards consultants to keep abreast of latest compensation practices and trends.
• Drive the communication, competencies and knowledge management of compensation and benefits program and its applications, ensuring users have a clear understanding of the total rewards offerings available to them.

Get to Know the Team

GrabAds allows Advertisers, Agencies, and Merchants to engage the Grab Audience via innovative online and offline advertising experiences. Through our unique ecosystem and transacting user base, our clients are able to reach their desired audiences at scale, while driving measurable business outcomes.

We would like You to join our journey to create value for our users, drivers, merchants, and advertising partners, while continuing to make everyday lives better across Southeast Asia.

Get to Know the Role

As part of Regional GrabAds SMB Strategy & Planning team, you will support various regional business development initiatives and co-create strategic business plans to drive self-serve ads growth. Promote and deliver self-serve advertising services to Grab's ecosystem participants. You'll work cross-functionally with leaders from GrabAds, Product, Marketing, Food & CE and relevant stakeholders to identify compelling advertising solutions for broad merchants adoption.

An ideal candidate will embody a strategic business mindset, analytical. Enjoy exploring ideas with internal function stakeholders. Understanding business levers and how to piece critical drivers together to grow business. The candidate will also enjoy challenging the status quo, chasing results, diving deep into troubleshooting and working with their peers to share solutions and raise the bar for the entire team. We hope this sounds like you and you are excited about this opportunity!

The Critical Tasks You Will Perform

• Strategic Persuasion: Co-create and execute strategies and special projects to grow business potential via cross-functional and country enablement.
• Performance Tracking: Oversee performance tracking, analysis, and reporting to ensure the financial health of business operations. Identify opportunities and escalate issues in collaboration with the data analytics team.
• Market Intelligence: Conduct industry and trend analysis to identify opportunities for innovation and differentiation.
• Business Insights: Consolidate and synthesize critical business insights for opportunities, learnings, and provide direction for business decision-making.
• Leadership Alignment: Manage business review cadences and executive updates for leadership alignment.
• AI & Process Innovation: Champion an AI learner/builder mindset by proactively identifying opportunities to leverage AI tools to identify business opportunities, automate workflows, build lightweight solutions, and drive operational efficiency.

We Are:

YouTrip is the leading and fastest-growing multi-currency payment platform in Asia Pacific. In 2018, we pioneered the region's first multi-currency digital wallet. Now, YouTrip is the #1 multi-currency digital wallet trusted by millions across the region, processing over US$15 billion in total payment value annually. 

Our consumer and business propositions – YouTrip and YouBiz – empower individuals and businesses with inclusive, accessible, and affordable financial solutions. YouTrip has raised over US$110 million to date, including its recent Series B round led by global venture capital firm Lightspeed Venture Partners—underscoring strong investor confidence in its mission to transform digital financial services across the Asia Pacific. 

Recognised as World Economic Forum’s Global Innovator 2025, CNBC’s World’s Top Fintech Companies (2025, 2024), and LinkedIn’s Top Startup (2024, 2023), YouTrip is dedicated to creating the next generation of digital finance services for consumers and businesses.

Valuing an entrepreneurial culture of diversity and inclusion, we are seeking driven individuals to join our fast-growing regional team as we push the boundaries of innovative fintech solutions.

You will:

• Own and shape YouTrip’s brand and content strategy, ensuring our brand narrative, messaging, tone of voice, and storytelling are consistent, compelling, and relevant to consumers.
• Lead the full content ecosystem across key owned and organic channels, including social media, website, blogs, EDM newsletters, in-app content, product education, and campaign content.
• Develop and manage the content roadmap, translating business priorities, campaign plans, product features, travel moments, and cultural trends into engaging content that builds awareness, trust, engagement, and conversion.
• Drive YouTrip’s social media strategy and day-to-day content planning, including platform strategy, content pillars, publishing calendar, caption writing, content ideation, community-facing content, and campaign amplification.
• Lead website and blog content planning, including SEO-led articles, product explainers, travel guides, educational content, and evergreen content that strengthens YouTrip’s visibility and authority.
• Plan and execute EDM and in-app campaign content in collaboration with product teams, ensuring newsletters, campaign announcements, and promotional messages are clear, engaging, and conversion-focused.
• Support integrated marketing campaigns by developing campaign narratives, content angles, messaging frameworks, creative briefs, and channel-specific content adaptations across social, website, EDM, in-app, PR, partnerships, and paid channels.
• Guide creative and content production by working closely with designers, videographers, creators, agencies, and internal stakeholders to deliver high-quality assets that meet brand standards, campaign objectives, and channel requirements.
• Collaborate closely with cross-functional team members including Product, Data, Customer Support, and regional teams to ensure content and brand initiatives are aligned, well-executed, and performance-informed.
• Measure and report on brand and content performance, including social engagement, content reach, website/blog traffic, EDM performance, campaign content effectiveness, and audience insights to guide ongoing optimisation.

You are:

• A Content Aficionado: the social and digital space is your playground. You stay ahead of trends, understand what drives engagement, and know how to turn insights into thumb-stopping content that resonates with consumers.

• Brand-First in Your Thinking: you understand how to build a brand from the ground up and can translate strategy into consistent messaging, narratives, and creative storytelling across all channels.
• A Strong Storyteller: you know how to simplify complex product propositions into clear, engaging, and consumer-friendly content across social, web, blog, EDM, in-app, and campaign formats.
• Socially & Culturally Fluent: you understand internet culture, consumer behaviour, travel trends, social platforms, and content formats, and can spot relevant moments for the brand to participate in.
• SEO & Content-Led: you understand the value of evergreen content, search intent, keyword-led planning, product education, and long-form content in building organic discovery and trust.

• Technically Savvy: you are comfortable with marketing tools, content management systems, social media platforms, analytics dashboards, AI tools, and CRM/email platforms, and can use data to guide content and campaign decisions.
• A Natural Campaign Storyteller: you can support integrated campaigns by developing the right messaging, content angles, creative direction, and channel adaptations across social, EDM, blog, in-app, paid, PR, and partnership touchpoints.
• An Excellent Multi-Tasker: you thrive in a fast-moving environment. You can manage multiple content workstreams, campaign deadlines, stakeholders, and approvals without losing sight of quality.
• A Fearless Self-Starter: you take ownership, suggest bold ideas, and execute with confidence. You are comfortable getting hands-on with writing, briefing, coordinating, editing, reviewing, and troubleshooting when needed.
• Strategic Yet Practical: you can zoom out to see the bigger brand and content direction, while still being tactical enough to execute, optimise, and solve day-to-day content and campaign challenges.