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SCOPE OF WORK:
1.1. MIGRATION OF SHAREPOINT 2016 CONTENT
The contractor shall also migrate a defined subset of SharePoint 2016 document libraries and content to OpenText Documentum D2 and SharePoint Online (Microsoft 365). Specific activities include:
- Analyze content targeted for D2 or SharePoint Online and assess compatibility with D2 or SharePoint Online capabilities, limits, and restrictions.
- Develop a migration plan for SharePoint content that addresses site structure, document library architecture, metadata schema, and permission model alignment.
- Execute migrations to OpenText Documentum D2 or SharePoint Online using an approved migration toolset, ensuring preservation of document metadata, version history (where supported), and folder structure.
- Validate migrated content for completeness, metadata accuracy, and correct permission
- assignment.
- Coordinate with Microsoft 365 team for site provisioning, sensitivity label application, and governance alignment
Mandatory Requirements
- Must have a minimum of five (5) years of work experience with SharePoint Online as well as Power Automate development.
- Must have a minimum of five (5) years of experience delivering SharePoint migration projects for government, utilities, or enterprise organizations of comparable size and complexity.
- Must have delivered at least three (3) completed migrations from SharePoint on-premises environments (SharePoint 2013, 2016, or 2019) within the past five (5) years. References must be available upon request.
- Must have documented experience with SharePoint migration tools.
- Must have a demonstrated track record of Power Automate workflow development and workflow migration from SharePoint 2013 on-premises workflows.
Technical Requirements
SHAREPOINT 2016 ENVIRONMENT KNOWLEDGE
- Must demonstrate expertise in SharePoint 2016 on-premises architecture, including site collections, content databases, managed metadata services, content types, and list/library configuration.
MIGRATION TOOLS
- Must demonstrate hands-on proficiency with SharePoint Migration tools.
SHAREPOINT ONLINE AND MICROSOFT 365
- Must demonstrate proficiency with SharePoint Online architecture, including modern communication sites, team sites, document libraries, content types.
- Must have experience working within Microsoft 365 governance frameworks, including sensitivity labels, retention policies, and coordinating with business units as required
POWER AUTOMATE
- The contractor must demonstrate expertise in Microsoft Power Automate, including SharePoint-triggered cloud flows, approval workflows, scheduled flows, and HTTP connector integrations.
- Must have direct experience analyzing and replicating SharePoint 2013 on-premises workflows (built using SharePoint Designer 2013) in Power Automate.
MIGRATION METHODOLOGY AND VALIDATION
- Must follow a phased migration approach consisting of, at minimum: discovery and planning, test/pilot migration, business unit validation, production migration, and post-migration validation and closeout.
- Must perform migration activities during approved maintenance windows or off-peak hours where migrations involve production SharePoint content databases or have potential performance impact on operations.
Desirable Qualifications
- Strong communication and interpersonal skills.
- Strong developer skills to learn new tools and prior work experience in an agile environment.
- Working knowledge of SharePoint 2016 permissions inheritance models, broken permissions handling, and permission migration strategies.
- Experience with configuring migration tools transformation rules to map SharePoint columns, content types, and metadata to D2 Documentum attribute definitions.
- SharePoint Migration experience handling error recovery, including retry logic, exception handling, and manual remediation of failed migration objects.
- Demonstrate the capability to architect, develop, implement, and troubleshoot Power Automate flows that interact with SharePoint Online lists and libraries, including conditional logic flows that automate multi-step business processes, leveraging nested conditions and dynamic branching based on list/library metadata and user input.
- The contractor must demonstrate proficiency in advanced Power Automate constructs (such as parallel processing, nested expressions, and API calls), as well as in the configuration and management of SharePoint Online environments.
- Experience configuring appropriate error handling, run history retention, and alertswithin delivered Power Automate flows.
- Experience migrating SharePoint 2013/2016 to SharePoint Subscription Edition.
- Experience using the migration tool FME “Migration-Center”
- Experience with OpenText Documentum D2
