This role supports the daily office administration and management coordination functions at HQ, ensuring smooth office operations, administrative support, and general coordination matters.
- Office Administration & Coordination
- Manage day-to-day HQ office administrative matters.
- Maintain pantry supplies, stationery, office inventory, and coordinate office maintenance matters with vendors/building management.
- Collect letters, mails, parcels, and documents from the HQ letter box.
- Handle incoming HQ office calls, attend to enquiries, provide basic assistance or information where applicable, and coordinate follow-up with the relevant departments when required.
- Monitor enquiries received via the company email account.
- Coordinate courier services, visitor arrangements, and meeting room bookings.
- Arrange air tickets, hotel bookings, and travel arrangements for management and staff.
- Support management administrative coordination and scheduling matters.
- Coordinate office-related invoices, payment submissions, and vendor follow-ups.
- Documentation & Administrative Support
- Maintain office asset records, access cards, office keys, and administrative documentation.
- Support scanning, filing, and proper maintenance of office records and documentation.
- Prepare and compile IJM reports.
- Event & General Administrative Support
- Support company events, catering arrangements, and coordinate flower wreaths, hampers, and gift arrangements for festive, condolence, and business-related occasions.
- Support company survey coordination and administrative submissions where required.
- Assist in ad-hoc office administrative duties assigned by management.
Job Requirements
- Diploma in Business Administration or related field preferred.
- Min 1–2 years of experience in office administration support.
- Able to handle confidential information professionally.
- Detail-oriented with strong follow-through
- Pleasant communication and coordination skills
- Able to work independently and support team priorities
