The Assistant Director (AD), Administrations is the operational leader of School of Civil and Environmental Engineering (CEE)'s administrative functions. The AD role which is a Management role, is accountable for the outcomes of the school's administrative and technical functions, manages a team of functional heads, and operates within both the Chair's school direction and the College of Engineering's administrative governance framework.
Job Responsibilities
- Translate academic and strategic priorities into structured operational plans with clear ownership and timelines.
- Directly manage functional heads across HR, Finance, IT, Research & Partnerships, Graduate Studies, Undergraduate Affairs, Facilities, and Technical Operations.
- Set and maintain performance standards for all direct reports — conducting regular structured check-ins and overseeing the appraisal process for all school staff under Management and Support Officer and Programme Support Officer Scheme.
- Oversee the school's financial operations — budget planning, monitoring, reporting, and resource utilization — within university financial guidelines.
- Manage space utilization, infrastructure, and renovation projects, ensuring teaching and research needs are met without operational disruption.
- Ensure compliance with statutory requirements, university safety standards, PDPA, and Business Continuity Planning obligations.
- Represent CEE within the College's one-college administrative framework — attending weekly alignment, implementing college-level standards, and escalating issues through the right governance channel.
- Build team capability through structured development, succession planning, and a consistent management rhythm.
Requirements
- A recognised university degree in any discipline.
- At least 8–10 years of working experience, with at least 3–4 years managing a team or function.
- Demonstrated accountability for operational outcomes — not just process compliance.
- Strong people management and financial oversight capability.
- Effective communication and influencing skills across a diverse stakeholder environment.
- Prior experience in an institute of higher learning is advantageous.
We regret to inform that only shortlisted candidates will be notified.
Hiring Institution: NTU
