Fulfill Awards Products and Honoraria of approved awards. Assist with resolving discrepancies and obtain approvals, as needed.
Vetting of all awards recipients and select officers with IEEE Legal
Maintain internal S/C awards log of recipients to manage and address processing questions and maintain internal metrics.
Update member/customer records of awards recipients
Meet tight presentation deadlines for plaques and certificates, as needed; work with vendor and shipping depts to ensure timely delivery; Reconcile vendor invoices and submit for processing; inventory items
Gather relevant Accounting data from various sources (GL a/c’s, HOP numbers, Chapter Geocode assignments); Fulfill S/C Concentration Banking requests for Chapters payments and initiatives
Process chapter subsidies for seed money for special projects and fund initiatives.
Heavy daily interaction with volunteers, staff, and various vendors. Assist with problem resolution
Backup support for Provisioning NextGen Access; SPO Maintenance Ongoing Support and Address Access Privileges changes as Needed; Meet compliance requirements
Reconcile invoices for submisison for payment
College Degres Preferred Or Equivalent 3-6 Business Years Experience
Excellent interpersonal and organizational skills
Strong communication skills as this position has constant interaction with volunteer leadership, all levels of staff, and external vendors
Accuracy and attention to detail is must for this position
Ability to work independently and meet deadlines with minimal supervision is a must
Effective time management and prioritization skills in order to manage multiple projects simultaneously
Demonstrated analytical and problem solving skills
Accountable for handling confidential and sensitive material (i.e. tax forms, personal information, results from vetting process) so incumbent must be discreet and trustworthy
Proficient in Microsoft Word, Excel, PowerPoint, Siebel, Oracle Applications, OU Analytics/Tableau Statistical Dashboards and AdHoc reporting
Excellent understanding of IEEE Policies, Accounting Guidelines, Awards Approvals, and interpretation and application of rules
