The Personal Assistant will be providing support to the Executive Director (ED) of the National Initiative for RNA Biology & its Applications (NIRBA) in day-to-day administrative needs such as organising logistics for and other needs for appointments, claim reimbursements, and travel arrangements.
Administrative Suppor
- tAssist the Executive Assistant in managing the Executive Director’s calendar, scheduling meetings, and organizing travel logistics
- .Prepare and format documents, presentations, and correspondence
- .Help track deadlines, meeting follow-ups, and priority tasks
- .Support the coordination of internal and external meetings, including agenda preparation and materials distribution
.
Operations & Communicati
- onServe as a secondary point of contact for inquiries directed to the Executive Director’s offic
- e.Manage incoming emails and phone calls, flagging urgent matters and drafting responses as neede
- d.Maintain organized filing systems—digital and physical—for documents, records, and confidential material
- s.Assist in coordinating communications with stakeholders, including partner institutions, advisory groups, and scientific collaborator
s.
Event & Project Assista
- nceSupport the planning and execution of events, workshops, and site visi
- ts.Assist with travel itineraries, expense tracking, and reimbursement submissio
- ns.Help manage small projects or tasks as assigned by the Executive Assistant or Executive Direct
or.
General Sup
- portPerform personal assistance tasks as needed (e.g., small errands, reservation bookin
- gs).Contribute to a professional, efficient, and welcoming environment for the Executive Director’s off
ice.
Qualificat
- ions:
At least 1–2 years of administrative or assistant experience, or equivalent combination of education and exper - ience.Strong organizational skills and attention to d
- etail.Excellent written and verbal communication s
- kills.Ability to handle confidential information with discr
- etion.Proficiency with productivity tools (e.g., Microsoft Office,
- Zoom).A proactive, flexible, and service-oriented mi
ndset.
Preference will be given to those w
- ho haveExperience supporting executives or senior l
- eaders.Familiarity with scientific, academic, government, or nonprofit enviro
nments.
