This role is responsible for managing administrative functions to ensure smooth operations of the Operating Theatre (OT).
Job Responsibilities
Billing and charging matters
Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors
Follow up with vendors, nursing, clinicians, or other disciplines’ colleagues for any charging issues
Follow up with patients or business office for billing issues
Procurement and management of OT supplies and equipment
Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT
End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices and delivery orders for billing
Work with MMD on inventory levels for stock and non-stock items
Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top up or extension of Purchase Orders
Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area
Requisite, control and maintain utilization of office supplies in the assigned area
Other Administrative Duties
Daily Updates of OT listing schedule to Surgeons
Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)
Ordering of pantry and stationary supplies, ensuring they are at par level
Printing of implant cards for patients who had implant surgeries
Requirements
Diploma or equivalent professional qualifications.
Minimum 2 years of experience in clerical and administrative duties.
A good understanding of accounting and figures.
Good computer skills in Word, Excel and Power Point.
Good communication and interactive skills.
Able to work independently.
Only Singapore Citizens and Singapore Permanent Residents may apply.
