The West Kowloon Cultural District Authority welcomes exceptional talent with a passion to realise the vision and mission of making the West Kowloon Cultural District a prime local and international destination for arts, culture and entertainment.
Reporting to Manager, Workplace Management, you will be responsible for:
Workplace Operations & Administration
- overseeing corporate services, including fleet management, employee shuttle services and office supplies;
- reviewing administrative workflows and update Standard Operating Procedures (SOPs) for compliance;
- generating monthly reports on financial performance, contract status and other workplace metrics;
- providing other workplace support, including meeting arrangements, minutes, presentations and workplace event coordination; and
- tracking sustainability data, including energy consumption, recycling metrics, and green initiatives.
Financial & Budgetary Control
- assisting in preparing annual budgets for business/corporate plans (BPCP), operating expenses (OPEX) and capital expenses (CAPEX) of the Workplace Management Team;
- monitoring and tracking financial performance against approved OPEX and CAPEX targets;
- partnering with Finance and Workplace Operations to oversee spending and process payments; and
- supervising a small team handling daily accounting, PO creation, invoice processing and petty cash.
Procurement & Contract Management
- driving procurement processes, , including preparing of relevant documentation for purchase requisition (PR), tendering, request for quotation/proposal (RFQ/RFP);
- managing vendor contracts, updating procurement schedules and evaluating contractor’s performance;
- maintaining accurate expenditure records, contract master lists and payment document filing; and
- performing any other duties from time to time as reasonably assigned by the Authority.
You Should
- possess a recognised university degree in Property Management/ Facility Management/ Business Administration or equivalent;
- have minimum of 8 years of solid experience in general office administration, preferably experience in property or facility services gained in a sizable organisation or the public sector;
- be well organised with meticulous attention to detail and multitask, and able work independently under pressure;
- possess excellent client-facing, interpersonal and communication skills, with the ability to effectively interact with people at all levels of the organisation;
- be proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Word Processing. Experience in Microsoft 365 and ERP system (preferably Oracle) would be an advantage; and
- be proficient in written and spoken English and Chinese.
For interested parties, please submit your application with detailed CV on or before following date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled.
16-06-2026
Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.
All related information will be kept up to 24 months and all personal data will be destroyed afterwards.
For more information, please visit https://www.westk.hk or contact:
Jason Wong /+852 22000285
