- Engage with guests and collaborate with internal stakeholders
- Grow your career in a supportive, global MNC culture
- Manage the workspace, ensure compliance, and support office events
Our Company
Allegis Group is the global leader in talent solutions. We exist to create opportunities for people to achieve their career goals and provide top talent to our clients. We provide exceptional training and development to support you on your journey, and foster an inclusive and diversified culture which embraces a shared set of core values based on character, competitive spirit, and relationships. For those looking to build a career and attain a true sense of achievement, there is no better place to be.
The Role: Office Administrator
This is a fantastic opportunity for an energetic individual to create positive change, drive our company culture and be the face of the office.
You will be someone who takes pride in managing the physical workspace and takes on initiatives with a “no job too small” attitude. Reporting to the Executive Assistant, you will work closely with the office leaders to focus on delivering an all-round support service to the whole office.
- Reception duties to welcome visitors and guests
- Partnering with the office leaders to arrange office events including promotions, celebrations, career days, team activities, festive celebrations, end of year parties, Lunch Club, client entertainment, round tables etc.
- Provide support for internal meetings and training, i.e. book meeting rooms, prepare presentations and meeting handouts, lunch orders etc.
- Ordering office and kitchen supplies, and ensuring the overall office is well maintained
- Build and maintain relationships with the building management and local vendors as the single point of contact (Cantonese will be required)
- Responsible for the onboarding and offboarding matters of internal employees
- Ensure staff visas and company licences and registrations are kept up-to-date
- Update seating plan and organisation chart
- Staff annual leave and medical leave record management and reconciliation, to be conducted on a quarterly basis
- Provide administration support to the office leaders
- Ensure office compliance, health and safety requirements are met
- Assist in planning and participating in other internal activities, projects and events
- Undertake expenses claims submission if necessary
About You
- Previous experience with office management or related skills, minimum 3 years
- Willingness to establish and maintain effective working relations with internal and external stakeholders
- Excellent interpersonal skills, customer service mindset and organizational skills
- Detail-minded, can think on the spot and have a strong sense of responsibility and ownership
- Someone that wants to be involved within a collaborative culture, where team and company comes first
- Communicate effectively in English and Cantonese
