Facilities Coordinator

3.1

Job Type   /   Job Level

Contract   /   Senior Executive

Company Location

Hong Kong

Vendor & Contract Support

Assist in onboarding new vendors and coordinating contract renewals under supervision.
Maintain up-to-date vendor contact lists, schedules, and performance records.

Workplace Experience

Oversee office supply inventory and coordinate timely replenishment.
Support special events, meetings, or office moves with logistical coordination (e.g., setup, catering, signage).
Promote sustainability initiatives (e.g., recycling programs, reducing single-use items).
New office/building set up and readiness

Compliance & Reporting

Ensure vendors comply with local regulations (e.g., hygiene, labor laws, safety protocols).
Prepare weekly or monthly reports on service performance, incidents, and spend tracking.

Qualifications

High school diploma required; associate’s degree or relevant coursework in facilities management, hospitality, or business administration preferred.
1–3 years of experience in facilities coordination, office management, or vendor coordination—preferably with a focus on soft services.
Strong interpersonal and communication skills; comfortable interacting with vendors, staff, and leadership.
Proficiency in Microsoft Office (Excel, Outlook) and experience with ticketing systems or CMMS (e.g., ServiceNow, FM:Systems).
Highly organized, reliable, and able to work independently with minimal supervision.
Availability during core business hours (e.g., Monday–Friday, 9 AM–3 PM or as needed).

Preferred Qualifications

Jobs in Hong Kong » Jobs in Hong Kong, Hong Kong SAR » Facilities Coordinator

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