Position Title Sales Operations Executive Listing, Documentation & Creative Supervisor
Work Setup On-Site (Makati / Pasay Office) Not WFH
Reports To Sales Manager & CEO
Supervises Sales Agents (listing compliance)
Salary Range 28,000 35,000 + Allowances & Bonuses
Hiring Status Immediate
Key Responsibilities
- Listing & Documentation Supervision
- Review ATS, IDs, TCT/CCT, tax docs, computation sheets
- Verify and approve listing files before public release
- Monitor agents uploads for accuracy and compliance
- CRM Management & Quality Control
- Manage all listing entries on EstateBud / GHL / ClickUp
- Eliminate data duplication and ensure up-to-date status
- Provide weekly reports to management
- Document Drafting & Checking
- Draft ATS, OTP, Reservation Forms, and CTS / DOS
- Coordinate with legal teams and notaries
- File all documents properly for audit readiness
- Coordination with Sellers & Agents
- Communicate with sellers for missing or unclear details
- Coach agents on listing quality standards
- Ensure complete property documentation before approval
- Creative Property Presentation
- Use Canva for posters and digital flyers
- Edit property videos using CapCut or Canva Video
- Maintain brand consistency in visuals
- Portal Posting Oversight
- Oversee listings on Lamudi, DotProperty, Carousell, FB Marketplace
- Check titles, captions, prices, and photos for accuracy
- Archive outdated or inactive listings
- Reporting & Coordination
- Submit weekly listing and documentation reports
- Work closely with the Sales Manager and CEO
Ideal Wealth Dynamics Profile
Profile
Fit Description
- STEELEnsures accuracy, structure, and file integrity
- LORDManages process, documentation, and compliance flow
- STAR(Secondary) Adds visual creativity and brand quality
Application Requirements
We are looking for applicants who:
- Have experience in listing documentation / sales admin (real estate)
- Can use Canva & basic video editing apps (CapCut, Canva Video)
- Are organized, analytical, and creative
- Can supervise and support a team
- Are based in Makati or Pasay (office-based role)
