The ideal candidate will proactively provide extensive executive secretarial and office administrative support to the executives and other heads of departments ensuring efficient management of their offices.
Minimum Requirements
- A National Diploma or Degree in Business Administration, Business Science, Commerce, or other related fields.
- At least 5 years executive secretarial and/or office administration experience supporting senior executives in a professional environment.
- Experience with senior executive’s diary management and liaising with internal/external stakeholders.
- Experience in travel management, local and international.
- Advanced computer literacy with proficiency in MS office Suite (PowerPoint, Excel, Word and Outlook).
- Must have a valid driver's license.
- Knowledge of SAP Business System will be an advantage.
- Experience in research or in data analysis will be an advantage.
Personal Qualities and Competencies
- Accuracy and analytical skills
- Outstanding organizational and time management skills
- Exceptional communication and interpersonal skills
- Ability to take initiative
- Ability to multitask in a fast-paced environment
- Excellent problem-solving skills
- Discretion and confidentiality
- Willingness to work extended hours
Key Responsibilities
- Provide administrative support and general day-to-day management in the Executives Offices.
- Planning and co-ordination of various meetings, ensuring that the relevant delegates are invited, venues are booked, and that refreshments are arranged.
- Registration and RSVP’s for Conference and Meeting attendance.
- Manage local and international travel, accommodation, visa and transport arrangements as required.
- Manage and process subsistence and travel advances and claims.
- Communication with key internal and external stakeholders.
- Preparation of documents, letters, agendas, memos, reports, emails and taking minutes of meetings as required.
- Maintain a secure, efficient, and accurate filing system (electronic and/or hardcopy as required).
- Manage ad-hoc projects or other administrative tasks as required.
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