Location: Remote
Employment Type: Full-Time
Role Summa
ry
We are looking for a highly organized and proactive Executive Assistant with at least 3 years of solid experience supporting senior executives. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with minimal supervision, and is confident handling confidential information and executive-level coordinati
on.
The ideal candidate is detail-oriented, resourceful, tech-savvy, and capable of identifying opportunities to improve workflows and operational efficiency through automation and AI tools. Experience supporting US, AU, or international clients is highly prefer
red.
Key Responsibil
- ities:
Manage complex calendars, appointments, and scheduling across multiple tim - e zonesCoordinate meetings, prepare agendas, and take meeting notes when
- neededHandle inbox management, email prioritization, and follow-ups on behalf of exe
- cutivesArrange travel accommodations, itineraries, and expense
- reportsAssist with preparing reports, presentations, spreadsheets, and other business do
- cumentsServe as a point of contact between executives and internal/external stake
- holdersTrack deadlines, action items, and ongoing projects to ensure timely com
- pletionMaintain confidentiality when handling sensitive business and personnel info
- rmationSupport day-to-day administrative operations and ad hoc executive r
- equestsOptimize and streamline administrative and operational processes to improve eff
- iciencyIdentify opportunities to integrate AI and automation tools into daily wo
- rkflowsAssist in implementing systems, automations, and process improvements acros
- s teamsUse AI-powered tools to support scheduling, communication, documentation, research, and task man
agement
Qualif
- ications:
At least 3 years of proven experience as an Executive Assistant supporting senior leaders or C-level - executivesExperience supporting US, Australian, or international clients/
- executivesStrong experience in process optimization, workflow management, and administrative
- efficiencyFamiliarity with AI and automation tools such as ChatGPT, Zapier, Notion AI, Calendly, Motion, or similar
- platformsExcellent verbal and written English communicat
- ion skillsStrong organizational and time management
- abilitiesAbility to multitask and work independently in a fast-paced e
- nvironmentHigh level of professionalism, discretion, and confi
- dentialityProficiency in Google Workspace and/or Microsoft Of
- fice SuiteExperience using communication and project management tools such as Slack, Zoom, Asana, Trello, or similar
- platformsStrong attention to detail and problem-solv
- ing skillsReliable internet connection and a dedicated remote
workspace
N
- ice to Have:
Experience working in a remote or global tea - m environmentExperience building workflows and automations using no-code or low-c
- ode platformsFamiliarity with CRM systems and producti
- vity softwareExperience handling personal assistant tasks or executive lifesty
- le managementBackground in startups, agencies, or fast-grow
ing companies
