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Assistant HR & Admin Manager

Seed System Pte Ltd

Seed System Pte Ltd
Job Type   /   Job Level
Full-time   /   Others/Any
Company Location
Singapore
  • Strategic HR and Company Culture Development
  • Reporting Structure: Report directly to the Managing Director (MD) to lead and implement the company's strategic HR initiatives.
  • Assessment of Current Practices: Analyze the existing HR strategies and policies. Collaborate with the MD to identify areas for enhancement and alignment.
  • Understanding Company Context: Familiarize yourself with the company’s history, evolution, vision, and goals.
  • Effective Communication: Clearly communicate HR policies and rewards schemes to all staff, actively seeking their feedback.
  • Personal Engagement: Conduct one-on-one discussions and surveys to gather constructive feedback for improvement programs.
  • Open Communication Channels: Facilitate an open line of communication between staff and leadership on behalf of the MD.
  • Identifying Issues: Identify and consult on "toxic" employees, recommending necessary changes for improvement.
  • Team Building: Assist the MD in cultivating a strong team of Heads of Departments (HODs) through monthly meetings.
  • Cultural Transformation: Collaborate with HODs to shape a new company culture and foster a positive staff mindset.
  • Brand Management: Ensure the company’s LinkedIn, website, and Glassdoor profiles reflect positive content and image, highlighting HR events.
  • Achieving Recognition: Strive for the company to attain "Most Liked" SME status.
  • Budget Planning: Develop and present a yearly HR capital budget and optimization plan to the MD.
  • Recruitment Framework
  • Recruitment Channels: Establish and enhance effective recruitment channels (WSG, JobStreet, LinkedIn, HR agents).
  • Selection Process: Strengthen the selection process, including candidate profiles, job matching, interview questions, and assessments.
  • Onboarding Documentation: Draft Letters of Acceptance (LOA) and manage the onboarding process.
  • Orientation: Facilitate staff orientation and ensure smooth handover to HODs.
  • Performance Review Framework
  • KPI Development: Set up and review KPIs for each department in collaboration with HODs.
  • Performance Appraisals: Conduct matrix appraisals for staff performance and provide recommendations.
  • Competence Analysis: Establish a proper competency gap analysis for staff.
  • Career Path Mapping: Collaborate with HODs to create career paths for each staff member.
  • Training Recommendations: Suggest upgrades, reskilling, and training programs.
  • Staff Transition: Identify when it may be necessary to let go of underperforming staff.
  • Staff Training Framework
  • Training Setup: Work with HODs to establish both internal and external training programs.
  • Mindset Training: Implement ongoing training focused on staff mindset and alignment.
  • Workshops and Team Building: Organize departmental workshops and team-building events.
  • Government Programs: Explore and implement relevant Singapore government HR programs (ITE, internships, reskill grants, etc.).
  • General HR Administration
  • Town Hall Meetings: Conduct monthly town hall meetings to inspire and communicate with staff.
  • Annual Events: Organize the company’s yearly dinner and team trips.
  • ERP Familiarity: Gain proficiency with existing ERP and HR systems, including TaskHub and Infotech for e-filing.
  • Collaboration with Finance: Work closely with the finance team on staff claims, overtime, and other HR-related matters.
  • Accommodation Arrangements: Source and arrange dormitory accommodations for staff.
  • Regional HR Policies: Study new HR policies in regions like Indonesia and Malaysia to align with the company’s growth.
  • Document Updates: Keep the company handbook and other HR documentation up to date.
  • Regulatory Awareness: Stay informed about MOM regulations and update the finance team accordingly.
  • Seasonal Decorations: Collaborate with the admin team to decorate the company for festive seasons (CNY and Christmas).
  • Social Events: Organize social events for team building, such as BBQs, bowling, and sports activities.
  • Payroll Processing: Oversee monthly payroll with overtime verification.
  • Leave Management: Manage all staff e-leaves and maintain the associated system.
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