Who We Are
As Singapore’s longest established bank, we have been dedicated to enabling individuals and businesses to achieve their aspirations since 1932. How? By taking the time to truly understand people. From there, we provide support, services, solutions, and career paths that meet their individual needs and desires.
Today, we’re on a journey of transformation. Leveraging technology and creativity to become a future-ready learning organisation. But for all that change, our strategic ambition is consistently clear and bold, which is to be Asia’s leading financial services partner for a sustainable future.
We invite you to build the bank of the future. Innovate the way we deliver financial services. Work in friendly, supportive teams. Build lasting value in your community. Help people grow their assets, business, and investments. Take your learning as far as you can. Or simply enjoy a vibrant, future-ready career.
Your Opportunity Starts Here.
Job Summary
The Department Secretary provides comprehensive administrative and clerical support to the department, ensuring efficient day-to-day operations. This role involves managing communications, coordinating schedules, organizing departmental documentation, and supporting the department head and team members.
Key Responsibilities
- Manage the department head’s calendar, schedule meetings, and coordinate appointments.
- Prepare, proofread, and distribute departmental correspondence, reports, and presentations.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain departmental files, records, and documentation in an orderly and confidential manner.
- Coordinate logistics for departmental meetings, including booking venues, preparing agendas, and arranging refreshments.
- Assist in preparing departmental reports and presentations as required.
- Support the department in administrative tasks such as processing purchase requests, travel arrangements, and expense claims.
- Liaise with other departments and external contacts to facilitate smooth communication and collaboration.
- Maintain office supplies and equipment for the department.
- Perform other administrative duties as assigned by the department head.
Qualifications
- Minimum of 8 years of experience as a secretary or administrative assistant, preferably within a similar department or industry.
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Detail-oriented and proactive in anticipating the needs of the department.
- Ability to work independently and as part of a team.
What We Offer
Competitive base salary. A suite of holistic, flexible benefits to suit every lifestyle. Community initiatives. Industry-leading learning and professional development opportunities. Your wellbeing, growth and aspirations are every bit as cared for as the needs of our customers.
