Process invoices, payment requests and reimbursement claims accurately within the stipulated timeframe and in accordance to internal procedures and compliance with tax regulations.
Follow up actively with the relevant parties to resolve problematic invoices, including sending periodic reminders to vendors to act on disputed invoices.
Liaise with vendors and users to facilitate prompt processing of invoices including those under Direct Debit Authorisation (DDA).
Accrue unprocessed invoices, payment request and reimbursement claims at month-end to meet month-end closing schedule provided by institution.
Prepare and submit/post journals for reclassification and adjustments, recurring transactions within institutions’ timeline.
Train and guide junior staff and assist in resolving difficulties encountered by them.
Other ad-hoc duties as assigned.
AP, Payment
Generate payment proposals to effect payments via various modes e.g. cheques, transfers, interbank GIRO etc.
Vet through invoices or payment requests.
Monitor payments via Direct Debit Authorisation (DDA) and ensure payments are processed in a timely manner.
Request funds from institution.
Review and follow up on open items in bank clearing account.
Follow up with payment requestor for reissuance of expired cheques and long outstanding reconciling items.
Assess the withholding tax status of invoices from overseas vendors and file withholding tax return within stipulated timeline.
Preparation of withholding tax schedule.
Complete bank statement posting and Accounts Payable clearing before the month-end closing.
Assist in mail sorting according to the planned duty roster.
Train and guide junior staff and assist in resolving difficulties encountered by them.
