Job Title: Finance Operations Administrator
Team: Finance
Location: Singapore
Team
The Finance team consists of a Senior Finance Manager, two Accounts Executives, one Credit Controller, one Legal Biller and we are looking for a Finance Operations Administrator to provide accounts support to the Finance team.
The Finance Operations Administrator role has the opportunity to get a full range of finance experience.
This is a varied and exciting role at a dynamic, international law firm and would suit an ambitious individual looking to start their career in finance working with a supportive team and culture.
Key relationships to establish are with APAC, UK and Global Finance team members, Partners, Lawyers and secretaries, and Singapore operations teams; BD, Facilities, HR and IT.
Key Responsibilities
- Responsibilities, include but are not limited to:
- Processing accounts payable, expense claims, disbursements and intercompany transactions.
- Accounts receivable receipts matching and posting of receipts.
- initiating payments
- Billing and credit control assistance.
- Maintaining the Cash Book up to date.
- Bank reconciliation.
- New Clients and/or business matters opening, Write-offs and Matter Closure.
- Clearing unreconciled balances and disbursements along with timely payment of disbursements. Payment of disbursements to multi-payors.
Additional Responsibilities
- Respond to information requests promptly, in a timely and efficient manner, referring any contentious issues to the Senior Finance Manager.
- Maintain accurate account records and an organised filing system.
- Provide cover during holiday periods for other team members.
- Provide administrative assistance to the Senior Finance Manager and support other team members to provide a comprehensive Finance service.
- Ensuring a high standard of work output and quality of information
- Working with the Senior Finance Manager and other processing teams to implement changes, to maximise efficiency and level of service
- Working on your own initiative and ensuring a proactive approach is taken to carrying out all duties to maintain/improve client relations and goodwill.
General Duties
- To work within the firm's agreed conflict policy.
- Be subject to varying degrees of supervision on a day to day basis liaising with the Senior Finance Manager and other supervisors on a regular basis.
- Undertake any other duties which, from time-to-time, may be allocated.
- Operate safely in the work place.
- Create and maintain professional relationships with customers, clients and other members of staff.
- Maintain confidentiality at all times.
This is a developing role and the job description is not exhaustive and may vary in line with changes in the team's objectives and firm policy.
