Workspace Experience and Operations Assistant Coordinator

3.1

Job Type   /   Job Level

Full-time   /   Senior Executive

Company Location

Hong Kong

What the job involve:

Project related parties access permit application
Soft/Hardcopy project information filing
Spare parts arrangement and to include the equipment in maintenance contract after DLP
Assist to arrange project manpower resource for MDP/Small Project Team/Soft Team and submission
Assist daily operation with Shift Team, i.e. inventory checking, daily R&M work
ARP & HID Safe Access Permit application for both team
Provide proper soft service skills to client
Assist the team for general duty
Manage all outsourced service contracts, including inspections and quality management of service delivery
Undertake comprehensive tendering procedures for all outsourced services.
Ensure compliance with contractual SLA in order to meet KPI targets
Ensure compliance with all governmental regulations
Assist in ensuring the implementation of preventive maintenance program
Respond to emergency incidents within the Emergency Response Procedures
Ensure compliance with Jones Lang LaSalle minimum audit standards
Carry out periodic FM inspections
Proactively identify and investigate potential cost saving or value add opportunities
Any ad hoc task assigned by Facilities Manager

Required Skills And Experience

Diploma or Degree in Facilities Management, Property Management, or related disciplines.
1-2 years of relevant experience in Facilities Management or Property Management preferred; fresh graduates are welcome to apply.
Experience in data analysis is an advantage, with the ability to leverage data for operational improvement recommendations.
Ability to effectively interface with clients, landlords, consultants, contractors, and suppliers.
Proficiency in written and spoken English, with strong presentation and communication skills.
Good PC literacy and able to manage daily activities using various systems