Administrative Support
- Manage calendars, appointments, and travel itineraries
- Prepare correspondence, reports, and presentations
- Handle expense reports and budget tracking
Communication Management
- Serve as the main point of contact between the executive and internal/external stakeholders
- Screen and prioritize emails, calls, and meeting requests
Project & Task Coordination
- Oversee or coordinate special projects
- Track deadlines, deliverables, and progress
- Conduct research and summarize key information for decision-making
Meeting Preparation
- Schedule and organize meetings and board sessions
- Prepare agendas and take minutes
- Ensure executives are briefed and equipped for meetings
Confidentiality & Discretion
- Handle sensitive information with the utmost confidentiality
- Exercise sound judgment and diplomacy in all interactions
Strategic Support
- Anticipate executive needs and proactively solve problems
- Assist with planning, goal tracking, and prioritization
What We're Looking
- Excellent communication and writing skills
- Strong organizational and time-management abilities
- Proficiency in tools like Microsoft Office, Google Workspace, and project management software
- Discretion and professionalism
- Strategic thinking and adaptability
- A proactive problem-solver who can anticipate needs and adapt quickly
